Why Business Needs A Visitor Management System In an age of social media, connectivity and shared economy, accessing places and information has become extremely crucial. There is a free flow of people in the business. While a good receptionist welcomes your visitors with a smile and greeting, a smart reception will capture, store and analyze much more than that. A complete visitor management system is an idea of the smart age, that captures more value from your visitors. It manages the what, why, who, when and how of your office’s visitor log. It is a solution to store visitor information in a neat, organized and useful way. 

Here are the 10 reasons to have a smart visitor management system:

1. Capture more than just the name:
   

Typically, a reception only notes the name of the visitor. There’s no visual information that’s collected. A smart visitor management system automatically captures much more information such as the date and time, picture, the purpose of visit and the person of interest. So, you will always know who visited you on that random day and time.

2. Leverage digital power:

Our smart Visitor Management System For Business  the information of your visitors digitally, creates a simple database and also provides actionable insights through an inbuilt dashboard. Avoid the hassle of bulky books and worn out registers that clutter your reception. 

3. Let your people be aware:

A smart reception enables your employees and staff to be notified when someone visits their reference name. Plus, they can either accept or deny the invitation. So, no more salespeople without appointments!

4. Limit access for visitors:

A visitor management system allows the user to customize the level of access you provide your visitors. So, while they are more than welcome to the lounge area, they won’t be gate crashing any ongoing meetings or walking into the wrong departments. 

5. Security

Your visitors will have to feed in the one-time-password when they register on arrival. And provide their email address. So, no surprises when your visitors arrive. 

6. Convenience

Once registered and verified, your visitors will not have to re-enter their details, every time they come. It’s only once. Our platform will remember them and greet them when they visit. 

7. Cloud-connected

Multiple offices? No worries. Our cloud-based visitor management system helps companies with multiple branches to access the same database containing visitor information. Your visitors only need to register once and their information will be available across your network, shared and stored overcloud. 

8. Quick

Avoid wasting time looking for visitor information and sharing with different stakeholders across your organization. With one point of access, you have all the information you need about your visitors. Share it with your employees or with your teams in a couple of clicks.

9. Safe

Our highly sophisticated visitor management system stores valuable information with the highest level of encryption and cybersecurity. So, you and your visitors can be assured and be protected from prying eyes.

10. More smiles and chit chat

A smart reception gives your human receptionist less stress, more ease and plenty of time to greet and chat with your visitors. After all, the first impression is what makes the difference.