What Makes TruMe VMS Unique, TruMe  is a global platform that offers state-of-the-art and cost-effective solutions in Identity and Access Management space. Using technologies such as IoT, truMe brings security, privacy, and convenience to the businesses through their products. truMe Identity and Access Management System helps the client address enterprise safety issues without compromising with convenience or privacy. They also reduce the need for security manpower.

What Is Visitor Management System?

A visitor management system tracks the visitors coming into your office. This includes clients, vendors, personal visitors to employees, delivery/postal services, or candidates for an interview. Conventional ways of recording visitors, including manually writing down the details or using an excel sheet to store the data, are no longer sufficient. In the long run, you will face difficulty in tracking down the visitors you had a few weeks or months prior.

A visitor management system is more accessible and stores all the information such that it is easily accessible without having to sift through stacks of paper records. Using novel technologies such as IDs to access the premises, a visitor management system helps you monitor each and every visitor and their activities.

The Need for Visitor Management System

In any establishment, be it schools, colleges, a startup office or a multinational company, security is a major issue. It is of the utmost necessity to keep track of who enters and leaves the premises to ensure maximum safety of the enterprise and the people occupying it.

A traditional visitor management system is not enough to tackle the security and safety issues we face today. The need for a better surveillance mechanism that tracks visitor activities is more important than ever, in order to protect the interests of the company and its employees.

What Makes TruMe VMS Unique, can make sure that you have total control over your premises. With everything in your organization being monitored and visitors being tracked, you can be sure that only authorized visitors are allowed in.

It also ensures that your workers feel comfortable working in a safe environment. With no visitor management system in place, there is always a possibility of unauthorized access to important documents or locations within your company.  A digitalized visitor management system can help tackle this issue effectively.

Apart from these, having an efficient visitor management system is an indicator of an organized enterprise that keeps track of all its operations, with appropriate documentation. This builds a good reputation and stricter security that will positively affect your brand image. It helps earn the trust of your clients.

Benefits of truMe Visitor Management System

The truMe visitor management system provides solution to several issues faced by companies in their identity and access management systems. Here, we shall see the key features and benefits of truMe visitor management system that can help it become the best visitor management system in the market.

1)   Convenience

truMe visitor management system makes it more convenient to have visitors and track their entry. With no paperwork and a seamless process without any queues, it has never been easier to have visitors to your office. The responsibility of inviting visitors and approving their entry rests with the employee/host, reducing the pressure on the receptionist.

2)   Efficiency

truMe visitor management system features an efficient method to track visitors, giving the building manager access to analytics and detailed access reports. It also allows for unlimited number of users and transactions. Their efficient service is visible through their seamless access management process.

3)   Security

Security is one of the key reasons why a digitalized visitor management system is preferred over conventional methods. This VMS allows real-time visibility into the entries and exits of visitors. It also ensures the maximum security through pre-verification of identity. The visitor’s phone number is OTP verified and all identity documents are scanned and stored. Moreover, the truMe visitor management system features an in-built emergency response system in case the need arises.

4)   Flexible Visitor Registration Choices

There are several ways through which a visitor can register herself. The company can send an invite to the visitor in advance, and employees can also send invites to their guests on the truMe App.

If a visitor has the truMe App, they can register or request for a pass through their own mobile phone. They can also register themselves at the “Visitor Pass” window in the company website.

Walk-in visitors can register themselves from their phone by scanning the QR code at the reception, even if they do not have the truMe App. They can register themselves at the self-registration tablet at the reception, or the receptionist can register them on the truMe Reception module installed in the computer.

The wide range of flexibility available makes it a great choice for an establishment.

5)   Reports

The building manager can generate detailed access reports based on relevant parameters, customize these reports, and generate them in the Excel or PDF format.

6)   Simple, Cost-Efficient Hardware

When we make the switch from time-consuming, conventional visitor management systems that were manually handled, we look for an upgrade that is cost-efficient. The main problem with the conventional system is scouring through previous data to track a particular visitor. This consumes time and effort, which can also prove to be costlier in the long run.

With truMe visitor management system, the process is simplified. truMe VMS features a tablet with self-registration module and a desktop with a registration module. The tablet is affordable and functional, with economically feasible requirements. All that is required to set up this self-registration module is a tablet with 2GB RAM, 2MP front camera, and an operating system of Android 8 or above.

How Does It Work?

The truMe registration module is set up on a desktop with internet connectivity, and a self-registration module is set up in the tablet placed at the reception. The staff/guards at the reception will be trained by the truMe team on how to operate the registration module and help visitors with the self-registration tablet. The building manager/admin is trained on managing the platform and viewing/generating reports.

What Makes TruMe VMS Unique, There can be two types of visitors in the system – invited visitors and walk-in visitors. Invited visitors, as the name suggests, have prior invitation to visit the office. They will be given a digital pass, which will be a QR code. This code must be scanned at the truMe tablet placed at the reception. Once the code is scanned, all relevant data pertaining to the visitor is recorded and a notification is sent to the host. The host can approve the entry request.

Walk-in visitors need to register at the reception, upon which the host will receive a notification, which that can approve or reject.

What Makes TruMe VMS Unique , the truMe visitor management system is unique as it provides cost-efficient solutions of excellent quality and utility, which helps streamline the process. Visitor management is now easier than ever, with innovative technology put to use for a well-documented system that tracks every visitor to your organization.