Visitor Management System For Trade Shows is an event held to bring together members of a particular industry to display, demonstrate, and discuss their latest products and services. Major trade shows usually take place in convention centers in larger cities and last for several days. Local trade shows may be held at a local arena or hotel and allow businesses in the area to connect with prospects. Since, trade shows deal with quite a good number of people every single day, they have to be efficient in keeping a record of who enters and who leaves the show. Several visitors, artists, critics, museum workers, buyers, sellers and many more people visit these trade shows and it is an absolute requirement for these companies to keep record of all these people for security and business purposes. But how does one keep a track of this large number of people entering their area? Well, a software called Visitor Management System might just have the answer. But what are these systems? Let’s talk about it.

Visitor Management System – A Brief Explanation

Visitor management refers to tracking the usage of a public building or site. By gathering this information, a Visitor Management System can record the usage of facilities by specific visitors and provide documentation of visitor’s whereabouts. These visitors can be clients, carriers, labourers, contractors, consultants, or basically anyone who is not a permanent occupier of the building. This system replaces the conventional visitor record with a medium that is more accessible. It is possible because the visitors have to log-in and use ID badges if they wish to enter certain places so the management can keep an eye on them.

It is not even a question that exhibition and trade shows have a definitive need for Visitor Management Systems. But there are so many choices in the market. So many companies providing the same service in this field. Which one shall you choose? We’ve got an answer for you. We’ve done some research for you and here’s the perfect solution – truMe.

What is truMe VMS & How it Works?

truMe is an Digital Identity & Access Management System that helps its clients address all the issues related to safety of the office complex, without compromising the convenience and privacy of the visitors. It is a state-of-the-art platform, which ensures great flexibility to write and access rules, gives real-time visibility to access events and has in-built reporting & data analytics. It offers a global platform for Identity and Access Management that delights the users with its service.

Now that you’ve had a brief introduction to truMe, let us tell you why it is the best choice for a Visitor Management System for trade shows and exhibition centres.

• Tamper Proof Security: truMe understands how important the security of expensive art and products is a top priority for every gallery which is why it provides controlled & secure access for visitors on the basis of pre-verified identity – phone number verification, photograph record, identity document scan. Tamper proof QR code printed pass is provided for those visitors who do not have smartphones. truMe provides real-time visibility on visitors’ entry & exit. Access of unwanted elements can be blocked by the person in charge. An emergency response mechanism is also provided by the company for precautionary purposes.
• Structural Efficiency: As we’ve already said multiple times, museums accommodate a very large number of people on a daily basis. To tackle this large number of visitors, truMe provides unlimited number of users and unlimited number of transactions on its platform. The company has vested the power of analytics in the hands of security manager who can access these reports in real time. A security personnel can generate detailed access reports on the relevant parameters.
• Hands On Convenience: We must say that some galleries are visited by very busy and sophisticated people whose time and money, both are at stake. If these people have to wait to get in the building, it will prove detrimental for the museum’s audience. truMe provides the convenience of no queues, no paperwork, no wait time & no friction. Multiple contactless options to register visitors are provided. Live Access View is available to the security staff at location or away from location. Permanent occupiers can invite their visitors, avoiding pressure on reception/receptionist. truMe believes that privacy is paramount and thus provides complete privacy for the visitors.
• Security Training: Most of the time, security staff is not made familiar to the new technologies that are installed in a building. This in turn reduces the efficacy of the Visitor Management System. However, truMe solves this problem by providing on-ground training to the security personnel during the system installation.
• Minimal Hardware Requirements: truMe Visitor Management System is not too much dependent on hardware. The system can work effectively with minimal hardware which includes 3 things – Android 8 or above, 2GB RAM, 2MP camera.

Why you should choose truMe VMS for Trade Shows?

More and more people are showing interest towards trade shows in today’s world which makes Visitor Management Systems an important aspect of these galleries’ overall business. Trade show organizers, besides securing their guests, need deeper insights into the number of visitors, their profile, and behavior, to evaluate the success of an event. Access to critical visitor data also enables exhibitors and organizers to plan their future events optimally, which amplifies the experience of guests. Using truMe Visitor Management System trade show and event organizers can now leverage the power of digital technology. Adopting a digital visitor management system will eliminate the hassles involved with traditional visitor books. truMe provides best in the industry solutions to these galleries and trade shows by fulfilling every requirement at economical pricing.

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