Visitor Management App or VMS have been used for a long time by large organizations and professional establishments to track people entering the premises and keeping a record of movement of people inside and outside the building.

But we are in post Covid world now.  VMS is not important just for big enterprises and business parks anymore. Now, all kinds of establishments like small businesses, amusement parks, hotels, restaurants etc. are using these systems too. VMS is no longer a nice-to-have system. It’s now a basic requirement of a professional work place.

Sure, tracking movement can be done through pen and paper too but these systems are efficient in maintaining large amount of data which would not be easy to do by hand. So, here we are back again with 10 most important reasons to purchase a Visitor Management System in 2021 and how our software ‘truMe’ knocks every other software out of the park.

Benefits of Visitor Management System

• Quick Action:

If there is ever a case of a miscreant entering the building, it would become a cumbersome affair for security personnel to find out the name of the person from lengthy handwritten logbooks. visitor management app, VMS, truMe in particular solves this problem by keeping an accurate record of data which can be pulled by a security personnel in form of reports to look at different kinds of parameters.

• Efficiency: 

The old pen and paper method used to take a lot of time and energy from workers and it wasn’t even up to the mark as a professional organization would expect. However, truMe solves this problem by providing fast paced solutions as there is no paperwork, no long queues and no waiting for the visitors.

• Security:

It is no secret that on-ground and cyber threats, both are on the rise in today’s world and organizations need to take steps to improve the security of their premises. In this category, VMS proves to be a life saver by keeping up to date with the latest security protocols. The truMe platform is one of the best as it provides entry on basis of pre identified identity, tamper proof QR codes for visitors and an inbuilt emergency response mechanism.

• Surveillance:

A security team cannot physically keep an eye on every person that enters or moves across the building. VMS solves this problem by providing live surveillance footage from cameras that can be installed in strategic places across the building. In this category, truMe provides real time visibility on a visitors’ entry & exit. It also provides Live Access View to the security staff – at location or away from location.

• Visitor Friendly:

A Visitor Management Software provides a visitor friendly environment by providing hassle free entry, multiple login options and full privacy to the individual. truMe provides for unlimited number of transactions and several contactless methods for the visitors to login through.

• Blocks Unwanted Visitors:

One of the biggest features of a Visitor Management System is that it can protect from problem creating and unwanted people from entering the building. truMe provides ample mechanisms to stop miscreants from entering a building.

• Compliance:

Nowadays, government is keeping a tight grip on compliances regarding security in public areas. If a company gets a VMS installed, it already is one step closer to being protected from legal issues.

• Modern Technology:

Visitor Management App uses latest technologies ranging from something as simple as fiber internet to technical algorithms like face recognition and artificial intelligence. truMe provides touch-less, hygienic interfaces, option of multiple interfaces – App, QR, Face Recognition, phone biometrics, geo-location recorded at the time of attendance, Real-time tracking of employees working in different stores/ field among many other technological advances.

• Reduced costs:

There is a one-time cost involved in the installation of a Visitor Management System. It might seem a little expensive at first but trust us, it’s worth it. The software provides long term benefits over pen and paper mode and proves to be a real asset for the organization. truMe requires No hardware; no upfront cost. It conserves cash by using pay per-user-per-month basis.

• Good experience:

There are different kinds of people in this world. Some of them don’t like to talk to people. They would rather come in, do their work and walk away rather than interacting with security at every step of the way. A Visitor Management System makes this possible by providing a hassle-free experience. A person just has to register himself once and the work is done.

Closing Thoughts

World is changing very fast and as a business owner or even as an individual it becomes very important to be up to date. These 10 reasons show that Visitor Management System is one of the basic needs for every kind of business in today’s world and if you are one of those business owners who hasn’t installed a VMS till now, today would be a good day to check one out.

Know More