In today’s fast-paced world, managing attendance efficiently is crucial for any organization. The truMe attendance management system offers a modern, contactless solution designed to streamline this process. truMe setup guide will walk you through the entire process, ensuring a smooth implementation for your organization.

Step-by-Step Guide for Setting Up the truMe Attendance System

Setting up the truMe attendance system is a straightforward process that involves using the truMe app, the truMe Kiosk app, and web login. This truMe setup guide will walk you through each step to ensure a smooth setup for your organization.

1. Registering Your Organization on truMe

Step 1: Download the truMe App ( from App Store or Play Store)

Android Users: Visit the Google Play Store and search for “truMe.”  

 iOS Users: Visit the Apple App Store and search for “truMe.”

Step 2: Register Your Profile

– Open the truMe app.

– Follow the on-screen instructions to register your profile.

Step 3: Link to Your Organization

– After registering your profile, click on “Link Organization.”

– Follow the prompts to register as an employee with your organization.

• Employee Registration Using truMe Kiosk App

Step 1: Access the Administration Panel

– Go to “Administration > User List” in the truMe web portal.

– Click “Add User” to create a new user account for the kiosk application.

Step 2: Login to the truMe Kiosk App

– Use the User credentials created in the previous step to log in to the truMe Kiosk app.

– The location code needed for login is available in “System Settings” on the truMe web portal.

Step 3: Use the Kiosk App for Registration

– Once logged in, you can use the kiosk app for “Face Registration” and “Employee Registration.”

– Click on “Employee Registration” and enter the employee’s mobile number to complete the registration process.

• Employee Registration Using Web Login

Step 1: Login to the truMe Web Portal

– Access the truMe web portal and log in with your administrative credentials.

Step 2: Add New Employees

– Navigate to “Employees > Employee”.

– Click “Add Employee” and follow the instructions to enter the necessary employee details.

Configuring Contactless Attendance Interfaces

truMe offers several contactless check-in methods:

• QR Code:

• Generate QR codes from the dashboard for different locations or departments.
• Print and display these codes at entry points.
• Employees scan the QR code using their truMe app to mark their attendance.

• FRS (Face Recognition System)

• Employees show their face to the relevant button on their truMe app to mark attendance
• Blue collar employees show their face to the camera on truMe kiosk to mark attendance

• Bluetooth:

• Set up Bluetooth beacons in your workspace.
• Enable Bluetooth attendance in the truMe app.
• Employees’ attendance is recorded when they are within the beacon’s range.

Integrating truMe with Existing Systems

For a seamless experience, it’s essential to integrate truMe with your existing HR and payroll systems. Follow these steps to achieve successful integration:

1. Identify Integration Points: Determine the systems that need to be integrated with truMe, such as HR software, payroll systems, or ERP solutions.
2. Access truMe API Documentation: truMe provides comprehensive API documentation to facilitate integration. Access this documentation through the truMe portal.
3. Real-Time Sync: Ensure real-time synchronization to keep your records update.

Tips for Smooth Implementation

Implementing a new attendance management system can be challenging. Here are some tips to ensure a smooth transition to truMe:

1. Train Your Staff: Provide comprehensive training to your employees on truMe’s registration process, how to log in and log out using the contactless interfaces.
2. Monitor Initial Usage: Keep a close eye on the system’s performance during the initial days of implementation and address any issues promptly.
3. Provide Support: Set up a support team or helpline to assist employees who might face difficulties with the new system.
4. Regularly Update Software: Ensure that the truMe software and any integrated systems are regularly updated to avoid compatibility issues and benefit from the latest features.
5. Gather Feedback: Collect feedback from users to identify any pain points and make necessary adjustments to improve the system’s efficiency.

Summary

By following this step-by-step truMe setup guide, you can ensure a smooth and efficient implementation of your new attendance management system. Embrace the future of contactless attendance and enjoy the benefits of a streamlined, modern solution for your organization.

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Frequently Ask Question

Q.1 How do I register my organization on the truMe system?

Ans: To register your organization, download the truMe app from the Google Play Store or Apple App Store, follow the on-screen instructions to register your profile, and then link your profile to your organization by clicking “Link Organization” in the app.

Q.2 What security measures are in place to protect the data in truMe?

Ans: truMe uses end-to-end encryption to protect data during transmission. The system also employs secure access controls, ensuring that only authorized personnel can access sensitive information. Regular security audits are conducted to maintain high security standards.