What are the top 10 Reasons to Purchase Attendance Management System?

Attendance Management helps an organization in keeping track of employees’ attendance, job assignments, leaves, overtime, etc. It also monitors employees’ whereabouts in the facility and stores necessary information in a database. This article dwells on 10 reasons why Attendance Management Systems are a must for an organization. It also highlights certain special benefits of one such system – truMe, which is among the most effective cloud-based attendance management software in the market. truMe platform aims to provide the best attendance management software without compromising on the security, privacy and convenience of the employees. It is an efficient attendance management App adaptive to the changing business requirement of the user.

So, here are the top to reasons why you should go for an attendance management system:

1. Improves Accuracy

We all are aware of the fact that many operations including payroll are dependent on attendance management. Considering this, accurate attendance tracking and analysis is indeed crucial. Legacy tools provide no real-time visibility, have poor or no tracking capability and experience frequent glitches.

AMS software, on the other hand, provides real-time tracking and analytics, system guarantees 99.99% uptime and accuracy in the attendance management process.

2. Increases Capability and Productivity

Daily attendance is a very crucial process for any organization. Manual attendance management could be a very time and resource-consuming process. On the other hand, if a company invests in the right AMS software it would perform most of the task on its own.

Consequently, reducing HR professionals’ workload and increasing their capacity by saving time and energy for other important productive activities.

3. Geo-Fencing

The geo-fencing feature offers real-time tracking and marks the current location of the employees. truMe permits employees to mark attendance only when they are present in the predefined range, the employer can also alter the geo-fencing range. Thus, no more Buddy Punching. This feature can be utilized to monitor and manage the employees according to the work requirements.

4. Face Recognition Attendance System

truMe provides for various interfaces, some of them using face recognition to mark attendance. Employees can use truMe App on their phone or on a tablet to mark attendance. truMe has in-build liveliness test, which does not allow an employee to mark attendance unless she is physically present before the device.

5. Data Privacy and Security

Unlike other apps, truMe requires only minimum data for initial registration of an employee and respects their privacy. truMe is a fully automated cloud-based system, entirely protected behind a firewall.

Data storage and application servers are on a Virtual Private Cloud. Access to data servers from outside is not allowed, maintaining employees’ personal and professional data safe and secure. Furthermore, every communication with the main server, location server and app enjoys best in class encryption at AES 256 hash.

6. Easy Workflow Management and Manpower Planning

Availability of multiple interfaces like- App/ QR/ BLE/ Face Recognition, an employee can use one or more modes for marking attendance. Admin decides which interfaces could be used by employees.

The system also takes care of attendance in shifts. Organization can define the annual holidays, working days for a location, working days for a particular employee etc. Admin can feed the working hours in the system at organization level, department level and even at employee level. Admin can create multiple zones within a particular location and map employees to that zone.

With all these unique features admin has a clear visibility of daily attendance, leave requests, overtime requests, holidays and working days etc. Accordingly, admin or HR can easily assign tasks, track shifts and manage the workforce with a few clicks.

7. Easy Integration and Intelligent Reports

truMe attendance management software easily integrates with other hardware and software including HRMS and access control. A dashboard generates intelligent reports on the click of a button, gives an instant bird’s eye view to admin on key parameters like total attendance, current occupancy, hourly attendance, department-wise attendance, average attendance, average hourly attendance details etc. An employee can even apply for leave online on truMe and a supervisor can grant leave on App itself. Leave status of the employee will be visible on dashboard/ reports.

With the assistance of an attendance and monitoring system, the admin can eliminate the cost and certainty of human errors and concentrate better on efficiency and productivity.

8. Supports Remote Working

Due to various reasons including comfort, flexibility or geographical limitations many employees and employers prefer remote working (WFH). WFH has some drawbacks too. For example, some employees could be less productive in this arrangement, but it is difficult to supervise and evaluate work of such employees.

truMe has some unique features which could help employers tackle such situations. Features such as inbuilt system of leave management, task management, attendance management etc is there on app itself, this helps employees to manage remote work.

truMe is also capable of “Live Access View” and “Live Access Streaming”, wherein the admin can view attendance being marked at any location from anywhere in the world. The system also takes care of time-zones. These features make truMe a must have AMS to monitor and mark attendance of a remote employee.

9. An Innovative Solution for Covid Safe Environment

truMe ensures a truly contactless, hygienic, and safe experience in the whole attendance management process.

It seamlessly integrates with the Arogya Satu app. Its efficient mechanism assists organizations in maintaining a hygienic workplace in general and creates a COVID safe environment for employees. Consequently, contributing towards employees’ well-being and thus, increasing their productivity and efficiency.

10. Cost-Effective

How truMe is a very cost-effective, value for money attendance management software?

• No Maintenance Cost- truMe is a cloud-based contactless attendance management system. Unlike the outdated finger biometric or a manual attendance management system, truMe does not require any hardware. No hardware requirements mean no additional maintenance cost in future.
• No Supervision is Needed- truMe is an automated attendance management software, which eliminates manual supervision. Automated attendance management increases efficiency and reduces employee efforts and time.
• Paperless Work- using attendance management software, organizations can easily cut down their paper work. Moreover, a cloud-based attendance system can help in bringing down the overall expenditure.
• truMe only charges for ‘active employees, thus keeping the cost in check.

These are the Top 10 Reasons to Purchase Attendance Management System, Problems like absenteeism, time theft, buddy punching and more, can easily be eradicated by replacing the manual system with truMe attendance management system or truMe Face Recognition Attendance System.

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