Meeting Room Management System | Meeting Room Booking App- truMe

truMe’s Meeting Room Management System and software is a state-of-the-art solution that simplifies the complexity of booking, access and usage of Meetings Rooms. truMe integrates with any mail client instantly, gives a seamless experience and visibility on the nearest meeting rooms to employees and ensures central visibility over all meeting rooms spread across offices of an organization to the admin.

With its unique solution, truMe Meeting Room Booking Software helps increase employee productivity while ensuring security through single sign-on and convenience through multiple interfaces for authentication.

Present Challenges

Booking and usage of meeting rooms has always been a bit chaotic for employees, especially in a growing organization. Booking itself is cumbersome. An employee has to coordinate with multiple people to book a meeting room for a period. The access is another challenge. Frequently, an employee books a meeting room for a certain period, only to find other employees using that meeting room during the booked period. Visibility on booking status of a conference room is opaque and leads to unproductive waste of employees’ time and energy. Usage poses the next level of challenge. Lack of full visibility into booking status and difficulty in coordinating with various stake holder leads to grossly sub-optimal usage of conference room/ meeting room assets of the organization.

And if a large organization has meeting rooms spread across cities/ countries, the cost in terms of productivity loss and sub-optimal usage of assets is compounded many fold. Managing these rooms centrally and making them available to employees across offices is a nightmare. Quite often, an employee books a meeting room well in time only to see the room occupied by a bunch of colleagues who did not bother to check the booking status of the room before occupying it. As a result, the management of meeting rooms is generally inefficient and chaotic, leading to loss of employee productivity and disaffection.

Why truMe Meeting Room Booking Software?

truMe ensures that all the problems narrated above become a thing of past. truMe empowers employees by offering secure, convenient access to meeting rooms, connecting your people with the right rooms and resources.

With truMe Meeting Room Booking software, you can now use one centralized platform to both secure and manage your meeting rooms. The same platform can take care of the need for larger Access Management of conference Rooms as well. Only the authorized employees will be able to book, access and use a meeting room. With truMe Conference Room Management, you can choose to control the door of the meeting room as well – only the host and the guests booked for the relevant time would be able to open the door. The booking status is displayed outside the conference room so that employees can take informed decisions with regard to booking, access and usage of a meeting room/ conference room.

What truMe Meeting Room Management System Ensures

- Orderly, uninterrupted and productive use of the Meeting Room spaces
- Staff books meeting rooms from their O 365/ Gmail/ truMe App directly
- Authorized participant in a meeting have updated knowledge of whether meeting has started, the host has come in, who all have joined etc
- Meeting room booking and usage status available on a tablet right outside the meeting room; One can book the available slot from the tablet as well
- Real-time notifications to host and participants
- On need basis, the meeting room door can be controlled – Only the person/s authorized to enter at a particular time can open the door by scanning a QR code
- Admin has complete visibility on the usage of the meeting rooms across office/ locations
- Geography is no constraint. The solution works globally – one can book a meeting from anywhere; Admin can have a centralized, real-time report
- Data analytics and reports on need basis

Customer Speak

Vineet Sharma

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FAQ

What is the meeting room management system?

Meeting Room Management refers to booking, access and usage of meeting rooms in an organization. Meetings are an integral part of any organization’s functioning and it is important that infrastructure around meeting rooms helps make these meetings productive. If employees can book meeting rooms easily, access them in a frictionless environment and use them without any confusion/ duplicate scheduling, the tool called Meeting Room Management has served its purpose.

How do you design a perfect meeting room in your office?

A perfect meeting room meets the need of the organization, in terms of number of seats, its location and the infrastructure that supports productive use of a meeting room. So, while creating meeting rooms, the administration will do well to keep these basics in mind.

What are the benefits of using meeting rooms?

Meeting rooms are workspaces designed to facilitate discussion and collaboration among the employees/ stakeholders in an organization. These are spaces that have the infrastructure required for a smooth and productive session. Be it internal meetings or meetings with external stakeholders, meeting rooms provide the support needed for discussion, collaboration and reaching decisions.

How do I book a meeting room?

A meeting room can be booked on a Meeting Room management App or on your mail client. Platforms like truMe have elevated meeting room booking to a pleasant and productive experience. The platform provides multiple options for booking a meeting room – from the App, from the mail client and from the display unit outside the meeting room.

Which is the best meeting room scheduling software?

truMe is easily the best meeting room scheduling software in market. It not only allows smooth booking from multiple sources; it also allows for real-time display of meetings in progress and the schedule for the day. It provides several real-time reports to the admin, helping them analyze various parameters and improve usage.

truMe for MEETING ROOMS