truMe Hot Desking makes hybrid work simple and pleasant
Hot Desk Booking System is an emerging need of organizations responding to the ever-changing workplace requirements in the age of the pandemic. truMe was among the first to understand this pain point and developed a Hot Desk Booking System for the enterprises that helps employees to book, access and use work stations, with a proper work flow and system of approval in place.
In the wake of Covid-19, hybrid work is fast emerging as preferred option of all kind of companies. Employees are increasingly being given option of working from home for several days a month. This means that the employees attend office only for a few days a month/ week. This calls for an elaborate system of Hot Desking – workstation booking, access and usage.
truMe offers an advance solution for Hot Desking – not just booking of workstations, but other resources as well like parking slots, lockers, vehicles and such. This makes truMe’s Desk Booking Software a comprehensive solution for hybrid work, helping you manage your people and spaces in a seamless, pleasant manner.
How truMe’s Hot Desk Booking Software Works?
- Authorized employee books workstation on her App
- A workstation is automatically allotted to the employee as per rules/ specifications/ approval hierarchy
- As the workstation slots get filled, the system does not allow any further booking
- Notification to Users and approvers on email as well as App
- At the entry point, Employee scans a QR code – pasted or displayed on a tablet – to check authorization
- The status of authorization is instantly visible on the tablet
- Option of booking parking, locker or vehicle too for a smooth hybrid work experience
Benefits of truMe Hot Desk Booking System
- Orderly, uninterrupted and productive use of the work-spaces
- Option of booking work-space in advance for any period
- Two-way communication between User and Approver
- Choice of interfaces – QR scan, RFID reader, Face Recognition
- Advance analytics & reports on allocation, access and usage
- Covid-19/ Health details of employees available real-time
- Realtime visibility on allocation and usage of the work-spaces across departments/ offices/ locations
- Option of in-built Attendance Management System
- On need basis, access to workspace can be controlled as well, through a truMe controller. The door opens only for an employee authorized for the day
truMe is so simple and intuitive to use. Employees do everything on truMe’s cool App – see seating plan, available seats and time slots – and supervisors approve on the same App. Everything is super convenient and real-time.
And because seating plans are interactive, one may book basis location of one’s team mates. It makes collaboration at work easy.
Capacity management happens on the go. You have option of dividing the total number of seats among different departments and control the number of employees attending office at department level as well.
truMe Desk booking software takes care of your health & safety needs. Health status of employees is available real-time and access is touch-less – through face recognition or QR scan.
Real-time demand and occupancy data helps you plan better. You have a clear view of demand of workstation for a given day and time from different departments. You also have clear visibility into the actual seats occupied at any given point in time. This helps you meet needs of work station deficiency in one department from the surplus of another department.
truMe Hot Desking is much more than a Hot Desk Booking System. It includes booking, access and usage of associated facilities like parking, lockers and vehicles etc. That makes the employee’s hybrid work experience smooth and pleasant.
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FAQ
What is hot-desking and what are the benefits?
With the hybrid-work gaining ground in the post-pandemic world, hot-desking has evolved as a new solution. Hot Desking helps organizations manage different work scenario for their employees – work from home and work from office on a day-to-day basis.
Hot-desking enables the employees to book a workstation in advance. It also allows the organization to manage “work-from-office” schedule of different departments.
What are the pros of ‘Hot Desking’ in the office?
Hot-desking is a necessity in times of hybrid work. It allows an organization to use its limited number of workstations in a productive manner. It also empowers employees to plan their work-day and map the same with their co-workers, with whom they want to collaborate during the day.
What major companies use hot desking?
The usage of hot-desking is increasing with time. More and more organizations are adopting this tool to manage capacity and improve the work experience of their employees. IT majors and large enterprises were the first ones to move on to this bandwagon but now even mid-size companies are going for hot-desking.
Does Hot Desking Improve Productivity?
Short answer to that question is – yes. Hot-desking enhances productivity as it allows the organization to manage the limited number of desks; and allows the employees to manage their schedule for the month better.
Best hot desk booking software
As hot-desking is a new solution, the products offering this solution are still evolving. As of today, truMe is probably the best solution in market as it can manage a complex matrix of departments/ locations/ supervisors and employees. The booking, access and usage of the work stations is very smooth, orderly and productive.