truMe Attendance Management System and App can be easily used by any organization instantly by registering online. truMe has revolutionized the contactless attendance management system by doing away with the hardware and offering multiple contactless interfaces for attendance, including the commonly available mobile phone, to make it a pleasant experience.
The benefits of truMe Attendance Management System
- Touch-free attendance
- Option to use App/ QR/ BLE/ Face Recognition Attendance System
- Suited to Work from Home / from office / from Field situations as well
- Extremely cost-effective, as no hardware is involved
- Real-time notifications and reports to the HR
- Leave Management on Attendance App itself
- A robust roster management in-built
- Geo-fencing – admin has flexibility to define range
- Integrates seamlessly with your HRMS
- A pleasant experience for the employees
- Ideal for multi-location organizations – no hardware cost & central visibility
- Great for employee productivity – real-time tracking, random notifications
- Unlimited capacity as the power of the cloud is harnessed
- If an organization wants, truMe Attendance App can control access as well
- The system can also be upgraded to multi-factor authentication or to multiple interfaces for marking attendance
Why Organizations Need Attendance Management System?
In today’s digital world where most organizations are digitally enabled, with many of them implementing a hybrid work environment, a sophisticated platform for attendance management is a key necessity. Not only is it required for maintaining visibility on employee movements, but also to simplify compliance. Different countries/ states follow varying regulatory mandates around working hours, compensation, and leave/ time off. A digital attendance management system makes it easy to keeps track of these details, making the audit process much easier.
An Attendance Management system doesn’t necessarily have to be a digital tool. Paper registers, time clocks, finger biometric systems, and Excel-based spreadsheets are some of the legacy models of attendance management. But with technology evolving at lightning speed and companies looking at large, distributed workforces, the tools to record attendance must keep pace. truMe Contactless Attendance Management does that and more. Besides, it’s easy to integrate truMe Attendance Management Software with any Human Resource Management System so that the relevant attendance data is fed into the HRMS real-time.
Attendance Machines
The most common method of marking attendance is through the ubiquitous attendance machines. These come in various shapes, sizes and price range. Normally, these machines cater to a limited number of employees and are functional enough to provide the basic check-in and check-out data.
Challenges of Biometrics Attendance Systems
Present attendance management systems rely very heavily on finger bio-metrics machines. This means an upfront hardware cost, a recurring maintenance and replacement cost, frequent glitches and unhygienic interface. Moreover, these systems have very limited capabilities and the software is pedestrian. No analytics, no real-time reports, no central visibility, no leave management, no in-out passes and no random checks, which are now fundamental to a modern Attendance Management Software. Again, these machines are useless when it comes to the staff working from home or in the field. In short, these systems are now totally outdated and just cannot take care of the requirements of a fast-evolving hybrid work culture.
Online Attendance
With evolution in work culture, the systems of attendance are also evolving. As the whole world is adopting mobile, cloud and internet at a fast clip, the attendance management systems are also moving towards these enabling technologies. No wonder, Online Attendance Management Systems are increasingly becoming popular. These systems are far superior to the standalone biometric machines as they harness the unlimited power of the cloud. Online attendance benefits from power of platform/ advance software and can cater to all kinds of work scenarios.
Attendance App for Employees
The online attendance systems have further evolved wherein employees can do lots of things related to attendance on an App in their mobile. Employees can mark attendance, apply for leave, request for passes, see their updated status etc. on App. The supervisors also get various features such as real-time visibility over their team and the entire request-approval process on App.
Why truMe?
truMe is cloud-based attendance management and therefore, offers the benefits of flexibility, cost optimization, and ease of access across devices and platforms. A cloud-based attendance management system is widely accessible from any device. This also implies a browser integration – which means the system can also be put to work even where installing an app is a challenge. Also, truMe mobile platform helps boost the productivity of field workers and remote employees, as it enables real-time capturing of Time & Attendance from any location.
Another game-changing feature of truMe Touch Free Attendance Management system is that it is not dependent on any hardware. Employees no longer need to clock in at the office doorway. Instead, they can sit at their desks (on-premise or at home or in a remote location) and log in using their truMe App.
truMe Face Recognition Attendance Management
truMe gives you multiple choices on how to use its digital platform for attendance management. You can choose the App-based system, wherein the employees just press a button on their truMe App to mark attendance. As the employee presses the button, her geo-location is automatically captured and reflects in the Attendance Report in real-time. You may also choose Face Recognition Attendance System, wherein the truMe App on employee’s phone reads the face of the employee in live mode to mark attendance and capture geo-location. Alternatively, the office may have a tablet installed to read the faces of the employees as they enter and exit the office.
truMe Contactless Attendance management is powered with advanced analytics and offers real-time visibility into attendance patterns, highlighting those who frequently put in overtime or diverge from scheduled hours. Behaviors like these can be duly noted, put on a watchlist and rectified, upholding optimal productivity levels in the office.
truMe Employee Presence Monitoring system
truMe has a unique feature which allows real-time monitoring of presence or otherwise of an employee at place of work. This is particularly useful in case of distributed workforce – employees working in retail stores, remote locations or in field. Presence of an employee at a location can be tracked real-time during work-hours. A supervisor/ manager can see the location of members of his team on her phone itself. There is another feature that helps monitor an employee’s presence at allocation during work-hours. It’s called random verification. The employee receives a notification on her App at random intervals during work-hours and she has to respond to the notification within defined time. This ensures that the employee cannot leave location without permission from her supervisor.
truMe Employee Attendance Software
truMe Attendance Management App is particularly useful in the post-COVID-19 world. Its touchless interface is hygienic and is far superior to the legacy finger-biometrics enabled systems. It also means no upfront charges and no expenditure on hardware. As most organizations will be keen at being cost-efficient now, truMe Attendance Management on the SaaS model can help in conserving cash.
truMe digital Attendance Management can change how you manage your workforce. The features and functionalities built into the platform are integral to your employees’ everyday workflow, and truMe prevents errors that can lead to month-end hassles and compliance challenges.
With truMe Attendance app, your touch-free attendance management could be a pleasant experience – both for your company and for your employees – turning a once complex process into an easy-to-monitor and straightforward activity.
truMe Access Control
For a secure, peaceful and productive work environment, some kind of access control is a necessity. Access Control System can protect employees and give administrators visibility on who accesses the premises. It helps enhance productivity through a differential access regime where no unauthorized person is entering a room/ block and the authorized employees can carry out their work in a peaceful and secure environment.
truMe’s Attendance Management System has an option of in-built Access Control as well. If an organization opts for this option, the door/ turnstile/ flap barrier gets linked to attendance. The moment an employee marks attendance – on phone/ tablet/ desktop, the connected door/ turnstile/ flap barrier opens automatically.
truMe Hot-Desking
Hot Desk Booking System is an emerging need of organizations responding to the ever-changing workplace requirements in the age of the pandemic. truMe was among the first to understand this pain point and developed a Hot Desk Booking System for the enterprises that helps employees to book, access and use work stations, with a proper work flow and system of approval in place.
In the wake of Covid-19, hybrid work is fast emerging as preferred option of all kind of companies. Employees are increasingly being given option of working from home for several days a month. This means that the employees attend office only for a few days a month/ week. This calls for an elaborate system of Hot Desking – workstation booking, access and usage.
truMe offers an advance solution for Hot Desking – not just booking of workstations, but other resources as well like parking slots, lockers, vehicles and such. This makes truMe’s Desk Booking Software a comprehensive solution for hybrid work, helping you manage your people and spaces in a seamless, pleasant manner.
Customer Speak
Ajay Rajkumar
Daya Prakash
Pradeep Mishra
Rahul Singh
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FAQ
What is attendance management system
Attendance Management System is a tool to manage employee attendance. At times, such systems also manage employees’ leave and roster etc. and feed data into payroll system.
Every business must keep accurate records of its employees’ working hours, breaks, time off, clock-ins, and clock-outs. It can significantly change how your business operates, not to mention improve its productivity and efficiency.
How attendance management system works
Attendance Management Systems can be of various types, most notably – online and offline. With advent of technology, hardware based, offline systems have become redundant as these systems have capacity constraints, are low on flexibility and have rather limited functionalities.
Online attendance systems are cloud based, offer multiple interfaces to employees, e.g. face recognition, QR scan, button on App, BLE etc. These systems may or may not need hardware to function. Advance systems like truMe can work on employees’ phone itself or on a tablet or desktop, which are already available in any office environment.
What are the benefits of attendance management software?
Attendance Management Software provide several benefits to the organization – orderly workplace, adherence to work-hours, no ghost employees, transparent record keeping, payment only for the actual work done, leading to overall productivity in the sytem.
Advantages of Attendance Management System
A good AMS gives you accurate punch-in and punch-out data, work-hours for each employee and feeder data for payroll etc. Advance systems also give you an automated roster management, leave management and employee tracking etc. The overall impact of a good Attendance Management System is that it makes your workforce disciplined and productive.
What is a cloud-based attendance management system?
With the advent of cloud, mobile and internet, cloud-based attendance management systems are fast becoming a norm. A cloud-based system is the one where all the attendance transactions happen online and all attendance data is stored on cloud.
Benefit of a cloud-based attendance management system is that the organization has all the data available 24X7 and can decide for how long they want to store the data. The data is easily retrievable and can be accessed by distributed management real-time from anywhere in the world.