Surprising Stats About Office Automation System
Office automation system helps organizations optimise their day-to-day operations. More organizations are turning to automation in the workplace to boost productivity and lower costs. Many of those organizations are aware of the benefits of automation and strive to achieve the same. It’s more than likely that you already have some basic office automation tools working for you, but let’s dig deeper into what office automation can do for your business and how truMe can be your go to solution for office automation.
What is Office Automation System?
The term “office automation” refers to a range of computer systems and software used for gathering digital information, storing it, transferring it, altering it, and using it. Essentially, office automation helps manage data and activities.
Office automation eliminates the need for human intervention in data movement. Due to the absence of humans, there is no risk of manual error.
A few examples of office automation system are Attendance Management Software, Visitor Management Software, Meeting Room Management System, Hot Desk Booking System, Access Control system etc.
Benefits of Office Automation System:
The benefits of office automation systems are endless for organizations of any size in today’s digital age. With the help of powerful office automation systems, manual effort can be reduced and a large amount of data can be stored in a small space. Furthermore, they speed up information retrieval as well as streamline day-to-day tasks. These tools also help businesses spot bottlenecks and improve process visibility. Some of the biggest advantages of Office Automation system are:
- Reduction of manual effort in completing tasks
- Minimisation of errors inherent in manual effort
- Decreased processing time for task completion
- Enhanced transparency and process improvement abilities
- Better decision-making based on data and forecast
- Enhanced metrics and KPI monitoring
- Increased employee satisfaction and communication
- Improved customer service
truMe offers the following solutions for offices:
truMe is one such platform that offers various solutions to help you achieve office automation. Have a look:
Contactless Attendance Management System
When employees manually mark their attendance, i.e., clock in and out, there can be some errors that can cause irregularities in the aggregated data. By contrast, truMe’s touchless attendance management system allows employees to simply clock in and out from truMe’s employee app, resulting in accurate arrival and departure times. In addition to being useful for your office use, it also works when employees work at home. Employees can now mark their attendance remotely using the Geo-tagging feature. After employees mark their attendance, their geo-coordinates are sent to the system. By allowing employees to clock in easily using their mobile devices, touchless attendance solutions enhance your workplace’s security.
Additional features of the truMe attendance management system include:
- QR / face recognition-based clock-in
- No extra hardware cost as it runs on any android or IOS device.
- Real-time admin access
- Robust shift management
- Real-time employee tracking
- The cloud-based system offers flexibility, easy integration with HRMS, and scalability.
If your organization is still burdened by a manual attendance system, it’s time to upgrade to the truMe attendance management system.
Visitor Management System
The first impression an organization makes begins at the front door. The convenience of self-check-in, remote registration, contactless entry, etc., can provide your organization with a positive first impression. Touchless visitor management from truMe keeps visitors organized and fast without cluttering the desktop. The truMe VMS offers a contactless access ecosystem, in which most visitors have a digital pass, which allows you to collect customer information without waiting in lines. truMe Visitor Management software tightens your security even further with tools like pre-registration, OTP verification, photo capture, and blacklisting. With truMe solutions, you can effectively prevent intruders from entering your premises. It simplifies visitor registration, helps you enhance your brand, and allows you to track visitors.
Meeting Room Management
A large organization typically has multiple meeting rooms. A Meeting Room Management System should integrate with your email clients, allow your employees to book, access, and use meeting rooms seamlessly, and give you central visibility of meeting rooms in multiple locations. You can enhance productivity of your conference rooms effectively with truMe’s Meeting Room Management System.
Hot Desking
In post-COVID hybrid workplaces, hot desk booking systems ensure employee safety, improve productivity, and reduce real estate costs. With truMe’s hot desk booking system, staff are able to work more efficiently in a shared workspace. It even allows employees to reserve parking spots, lockers, guest rooms, etc. in advance.
Access Control
The purpose of access control is to control who enters and when they enter a location. A person entering may be an employee, a contractor, or a visitor, walking, driving, or using another mode of transportation. Access control has historically relied heavily on physical identity and legacy technology. As a result, Access Control is expensive, cumbersome, inefficient, and not always secure.
Thanks to truMe, this has changed. By combining digital identity and IoT, it provides a new-age access control solution that makes access management pleasant, efficient, and productive. With just a tap on your app, you can open the door to a space you’re authorized to enter.
With truMe, you can reap the benefits of office automation with an easy-to-use, cloud-based solutions.