An employee attendance management system is essential in today’s evolving, fast-paced, and ever-changing workplace. Even though it is a basic time attendance software, it is critical to an organization’s long-term productivity and profitability. Monitoring staff attendance is one of the most important aspects of staff management. Ironically, something as basic as managing staff attendance becomes complicated  for both small and big companies due to various factors.

When a company has multiple locations and shifts, keeping track of attendance becomes difficult. In addition to taking vacations, holidays, and half-days off, the employees also do overtime as per company requirement. Occasionally, management adjusts their work schedule to meet the needs of the organization. Keeping track of all of this manually is a difficult task for the company. Lack of proper attendance regulation will be quite costly for the company. Due to this, having a time attendance management software for tracking employees’ productivity hours has become essential for gaining a competitive edge.

Having decided that it is time to switch to an attendance management software to manage your staff attendance efficiently, you realize that the task of selecting an attendance management system from a plethora of Time Attendance Software in the market can be overwhelming. Since there are so many vendors to choose from, it is essential to thoroughly research each prospect to choose an Automated Attendance App that best meets the needs of your company. To address this problem, we have compiled a list of features that should be taken into account when evaluating the best employee attendance management software:

1. Clocking In and Out

Let’s start with the most obvious and important feature. Needless to say, the main purpose of a Time Attendance Software is to allow employees to clock in and out easily and keep a record of their working hours.

Employees can use a mobile or web clock-in and clock-out feature to register their attendance by clocking in at the start of their work hour and clocking out at the end of their work hour with the help of an attendance management system.

2. Real-Time tracking

The time attendance software that you select must be able to track the actual location of your employees using GPS and geo-tagging. This way you can keep detailed records of field staffs, client meetings, etc. particularly in case of scattered workforce.

3. Flexible employee scheduling

In today’s hybrid culture, it is common for businesses to offer flexible schedules that allow employees to start and end their days at different times and zones.

Your time and attendance management system should go beyond simply monitoring your employees’ punctuality (or lack thereof). The software should allow you to create and manage multiple rosters and schedules. It should also provide you with features that alert you to any tardy employees for enhanced productivity.

4. Payroll integration

The implementation of a new software solution should not require changes to other existing systems. It is essential that the software you select integrates seamlessly with your payroll and HR systems.

5. Leave management

In some cases, employees have to take urgent leaves because they are ill. If you are relying on a manual tool to track staff attendance, this leaves a gap in the workflow, which could greatly disrupt the normal operation of your business.

Choose an attendance tracking software that tracks leaves individually to avoid understaffing. Attendance modules will automatically sift through emails and spreadsheets and integrate absence information with the corporation’s calendar, allowing personnel planning to be streamlined.

6. Mobile phone compatibility

For most people, smartphones have become their number one device. With intelligently designed mobile phones, users can enjoy increased comfort, convenience, and ease of use.

The potential of this niche could be a game changer for your business. A smartphone-compatible Automated Attendance App will enable you to receive updates while on the go.

7. Cloud-based

In addition to providing continuous access to data, cloud-based solutions can also protect against data deletions and tampering.

8. Reporting System

The time attendance software should allow you to create exquisite reports based on the data you collect. It is, therefore, imperative to select a solution that can provide detailed insight into your employees’ working patterns. In order to seamlessly share real-time updates across platforms, the program you choose should provide real-time updates in a flexible format.

9. Affordability and Scalability

The employee attendance management system that you select must be affordable and can be scalable in accordance with your rising needs. You can pick an automated attendance app that doesn’t require any hardware and hence no upfront cost and no maintenance cost.

10. Easy to use

Needless to say, your choice of solution must be easy-to-use, transparent, and simple for all employees to use.

The process of picking the right Attendance Management Software for your organization can be challenging, but it is an important part of the overall human resource management. Therefore, doing your research is definitely worth it, since selecting the right time attendance software can improve your company’s productivity. If you are looking for a system that can cater to all your needs, then there are several characteristics of the truMe contactless attendance management system that makes it perfect for any organization.

The benefits of truMe Attendance Management System

Organizations can easily use truMe Attendance Management System and App by registering online. To make contactless attendance more enjoyable, truMe has eliminated the hardware and made it easier to use by offering multiple contactless interfaces, including the commonly available mobile phone. Check out the following benefits of truMe Attendance Management System:

• Touch-free attendance
• Option to use App/ QR/ BLE/ Face Recognition Attendance System
• Suited to Work from Home / from office / from Field situations as well
• Extremely cost-effective, as no hardware is involved
• Real-time notifications and reports to the HR
• Leave Management on Attendance App itself
• A robust roster management in-built
• Geo-fencing – admin has flexibility to define range
• Integrates seamlessly with your HRMS
• A pleasant experience for the employees
• Ideal for multi-location organizations – no hardware cost & central visibility
• Great for employee productivity – real-time tracking, random notifications
• Unlimited capacity as the power of the cloud is harnessed
• If an organization wants, truMe Attendance App can control access as well
• The system can also be upgraded to multi-factor authentication or to multiple interfaces for marking attendance

Managing employee attendance can be a challenging task. Nevertheless, employing the correct tools can be helpful. Now that you know what you should look for in a right Attendance Management Software, what are you waiting for?

You can manage and monitor your employees with a modern cloud-based employee and attendance management software like truMe that will help your business save time and money, apart from enhancing employee productivity.

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