Cloud-based attendance systems are a must-have in today’s evolving, fast-paced, and ever-changing workplace. They benefit organizations in several ways and many companies’ operations simply could not function on a daily basis without it.

Let’s get to know what exactly is a cloud-based attendance management system and why an organization needs one?

What is a cloud-based attendance management system?

Gone are the days when businesses used to rely on manual attendance systems such as punch clocks, paper registers, and Excel-based spreadsheets to track employee hours. Technology is evolving at an accelerated rate and companies seek to manage large, dispersed workforces, so attendance recording tools must keep up. Now, businesses no longer have to rely on outdated manual attendance systems to track employee hours – thanks to cloud-based technology.

Cloud-based attendance systems are all-in-one platforms for tracking employee time and managing attendance from anywhere. The system consists of hardware and software to accurately track time and attendance. Employees simply clock in or clock out of shifts using digital authentication methods. Then, time data is automatically synced with back-end software, payroll systems, and more.

Because the software is accessible on the cloud, employees and business leaders can access the systems on the go. Oftentimes, you can open time and attendance systems and store data using smartphones, tablets, laptops, etc.

Why organizations need attendance management system?

Tracking employee attendance is a major HR function. Organizations need accurate records of absenteeism, overtime, clock-ins, and shift timings to calculate payroll and measure productivity. However, you probably need to switch to an effective cloud-based attendance solution, if your company is facing the following problems:

• There is no transparency in your attendance management process.
• Your time-off requests have to be processed manually and take a lot of time.
• Employees have easy access to their records. Anyone can modify confidential attendance data easily.
• You observe lots of errors in your attendance records.
• You have no idea how much work an employee puts in a day.
• You need to call your employees to ask why they are not at the office on a workday.
• You are experiencing a productivity drop.
• Your attendance tracker makes your employees resort to manual tracking.
• Your attendance system lacks some critical functionalities like multi-level approvals, mobile submission, and biometric integration.
• You have no way to prevent compliance risks like buddy punching.
• There isn’t enough information to make informed business decisions.
• Difficult to track remote employees’ attendance.

Many businesses that operate manually face the above-mentioned problems. Fortunately, an effective attendance management software can solve all these problems. With the evolution of online attendance systems, employees can manage attendance on their mobile devices using an app. Using the App, employees can mark attendance, apply for leave, and check their updated status from anywhere. Additionally, supervisors have access to real-time visibility over their teams as well as the entire request-approval process in the app.

truMe’s online attendance system is an employee-centric, simple, and easy-to-use platform that acts as a one-stop destination for all human resource activities within an organization regardless of its size.

The benefits of truMe Attendance Management System

The online attendance management system offered by truMe can help you manage your attendance effectively. TruMe is a cloud-based system that offers flexibility, easy integration, cost optimization, and easy accessibility across devices and platforms. You can manage time theft, absenteeism, and inaccurate clock-outs with its help.

Following are the few extensive features of truMe’s online attendance management system:

• Touch-free attendance
• Option to use App/ QR/ BLE/ Face Recognition Attendance System
• Suited to Work from Home / from office / from Field situations as well
• Extremely cost-effective, as no hardware is involved
• Real-time notifications and reports to the HR
• Leave Management on Attendance App itself
• A robust roster management in-built
• Geo-fencing – admin has flexibility to define range
• Integrates seamlessly with your HRMS
• A pleasant experience for the employees
• Ideal for multi-location organizations – no hardware cost & central visibility
• Great for employee productivity – real-time tracking, random notifications
• Unlimited capacity as the power of the cloud is harnessed
• If an organization wants, truMe Attendance App can control access as well
• The system can also be upgraded to multi-factor authentication or to multiple interfaces for marking attendance

Do you spend your time sifting through long spreadsheets and shuffling template bundles? It’s time to upgrade to a robust cloud-based attendance management system like truMe that can cater to all your needs effectively.

Frequently Asked Questions

Q. Do cloud based attendance systems work without hardware?

Ans: Not necessarily. A few advance systems, like truMe offer multiple interfaces, some of them without hardware. A few others need hardware.

Q. For how long can an organization store data on cloud

Ans: Indefinitely. Data can be stored for as long as an organization wants.

Know More

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