A Hot Desking Software takes care of seamless booking, access and usage of work stations by employees, so important in times of pandemic. Hot Desk Booking system is fast emerging as one of the key requirements of the modern work place.

We all know about the traditional workstations. Different companies have different ideas regarding what an ideal workspace is. Some prefer cubicles, some prefer open spaces while many companies have even allowed permanent work from home after the Covid crisis. However, many of these ideas are becoming redundant as each day passes, due to lack of space, tighter construction norms, wastage of resources like money, fuel, and time. This is just the tip of the iceberg. There are several other reasons why the idea of traditional workspaces is becoming obsolete. Due to this gradual change, a new method called ‘Coworking’ has gained major ground. Metropolitan areas are already moving towards this method due to severe shortage of land and steep cost of resources.

What is a ‘Coworking’ and how does it work?

‘Coworking’ is an arrangement where personnel from different companies can share a working space and use different resources collectively and more economically. The space is not fixed for only one company but rather employees from several companies and, self-employed people come together to work in an office environment. This form of workspace sharing is becoming more attractive due to better use of resources, better commuting experience & better communication opportunities. Coworking is not just about space sharing but it’s more about building a community which helps in removing a sense of isolation for the professionals as they go around their day and ultimately helps in improving their productivity.

In India, cities like Mumbai, Delhi & Bengaluru are already moving towards this practice. But how does it work? How can freelancers and people who do not work for a company take advantage of this opportunity? To make Coworking successful, a method called ‘Hot Desking’ has emerged rapidly.

What is Hot Desking?

Best Hot Desking Software involves different individuals of an organization or from multiple organizations working in the same workspace for different periods of time. Instead of everyone having their fixed space, a person can book a desk that is free at the time and use it to carry out their work. As the person finishes their work, the desk becomes available to be booked again. This method proves beneficial by providing efficient use of office areas and better use of individuals’ limited time. Hot Desking is becoming more popular with time. New companies are emerging to provide better solutions to the consumers. One such company is ‘truMe’. truMe is a technology products company which was found in anticipation of the growing need throughout the urban world for solutions to several emerging global problems. The company is one of the firsts to develop a hot desking platform.

How does truMe Hot Desk Booking work?

truMe follows a methodological approach to give its consumers an effective and efficient tool for Hot Desking. The company provides its service in the following manner:

• Flexible Desk: An employee or a freelancer can choose their desk for the day on truMe App, which shows the desk arrangement of the company/ coworking space
• Allotment: A workstation is automatically allotted to the individual as per rules/ specifications/ approval hierarchy.
• Booking: Once a desk is approved and allotted for a particular person, no further booking can take place for the workstation. The company’s technology keeps a track of all the bookings in real-time.
• Notification: A user gets a notification regarding the confirmation of their workspace on the app as well as their registered email.
• Check-in: As the person reaches the designated infrastructure, all he/she has to do is scan a company QR code that will be placed on the entry gate of the building. The status of authorization is instantly available on the user’s screen.
• No unwanted people: On a particular day, the office door opens only for the employees who have already registered for a workstation and are able to get authorization from the QR code.

Why truMe Desk Booking Software?

We know what you are thinking. There may be many other companies which are providing a similar service. So, what makes truMe so different? Well, here are a few features that are available only with the truMe platform:

• Advance Booking: Each user can make an advanced booking from the truMe app to get a reserved workspace for their required period.
• 2-way Communication: truMe app serves as a bridge between the user and the provider of workspace. This provides a hassle-free experience for the user as bookings get pre-approved by the manager of the infrastructure.
• Choice of Interfaces: truMe provides a wide array of interfaces for the users to choose from. The company provides three choices of interface – QR scan, RFID reader & Face Recognition.
• Advanced Analytics: truMe interface provides accurate and advanced real-time data and clear reports on allocation, access, and usage.
• Health Tracking: truMe proves to be a game changer by providing live tracking of COVID and many other health parameters which helps in reduction of spread of any kind of virus.
• Attendance Management: truMe provides in-built attendance management system for the employers to keep a track of all the employees and people working at a particular point of time. The app also provides an option of ‘Access Control’ for the users.

 Make a wise choice with truMe

The technological and corporate world keeps changing everyday and it is no doubt that the people who do not adapt get left behind. truMe strives to be always ahead of the market by investing heavily in technological developments and market research. Currently, it is one of the most trustworthy name sin the field and has one of the best Hot Desk Booking Software. So, if you’re looking to try out Coworking/ Hot Desking, you must look at truMe.

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