What is an Attendance Management Software?

Attendance Management Software, The attendance management system is a process of managing employee attendance by tracking their actual working hours, time off, breaks, login & logout time. Organizations use a range of ideas to control employee attendance, from punching cards and databases to automated attendance management systems and biometric devices. It Is a key factor to ensure workplace activity runs smoothly. Employers must be able to keep track of which employees are working at what time and when they have time scheduled off. Without an attendance management system, it was hard to gather data. Common methods were to capture it on Excel sheets or records of physical attendance. These are vulnerable to environmental mistakes and cannot cater to several shifts when it comes to labelling and recording correct attendance.

In the quest for increased revenues, and thus, viability, businesses often look outward, rather than inward. It does not have to be so. Adapting to modern technology has not only proven effective in handling time but also has the power to transform workplace wellness. According to a survey, the State of Small Business Report presented by Wasp Barcode Technologies, 20% of small businesses will invest in tools to improve employee productivity this year. 57% of companies plan to make a major new HR software purchase in the next 18 months, as per the survey results published by Select Hub.

Changing Face of Attendance Management

Workforce dynamics are constantly evolving today and there is a need for the organizations to adapt to these changes quickly. Considering the multi-cultural, multi-location workforce, nature of work, travel, work from home options, shifts, flexible time, overtime, paid time off policies, etc., managing time, cost and productivity can be overwhelming for employers. According to an anonymous survey by Kessler International, an incredible 80% of workers admitted to “time theft.” Yet, even as we’re witnessing a technological revolution, small business owners often neglect a critical aspect of their model: an employee monitoring system.

However, most organizations have already started riding the automated payroll wave. According to a survey conducted by the American Payroll Association, 65% of the organizations surveyed said they collected time and attendance using an automated system or were in the process of switching to an automated system. A great app for attendance management can give you 100 percent employee working hour’s visibility, reduce missed punches, and standardize attendance monitoring.  Both staff and managers will relax without thinking whether the attendance is correctly recorded or not, only because of a software module of real-time attendance. Instead of wasting everyone’s time and money, tracking and mailing attendance information, permissions, and follow-ups, they can concentrate on completing their tasks and assignments. This has contributed to dedicated employee time-tracking applications, ranging from on premise software to cloud-based tools with advanced analytics and automated configuration of schedules. Employee time monitoring will let you know if workers are punctual. This only works if you need staff to log the perfect time they are arriving or going. You will see whether the staff is late or leaves early.

Perils of finger biometric Attendance Management Software

Attendance Management Software, The most prevalent method of authentication at the moment is fingerprint recognition. Most organizations rely on this technology. However, in the changed context, it could put off customers if employees are using an unhygienic method for entering the workplace. Besides, biometric attendance machines have two types of errors, False Acceptance Rate (FAR) and False Rejection Rate (FRR). FAR happens when the device accepts an unauthorized person, and FRR comes into the picture when authorized person is rejected. The error rate is 1% that means an organization with 20,000 employees, will get an error attendance of approx. 200 employees. Biometric attendance devices also take more time to mark the attendance and causes a long queue of workers in the morning and evening. Unfortunately, many employees have physical challenges due to lost or damaged physical parts. Thus, it is challenging to get them involved in the enrolment process. Under extreme cold or extreme heat, the error rate is also very high.

Why Contactless Attendance Management System?

Although the attendance system is the first touch point for any staff, the spread of the virus can be contained at the doorstep of your offices. The sustainability of office and work well-being will involve the biometric attendance system to be discontinued as staff would be afraid to touch the biometric scanner during and after the COVID-19 pandemic. The risk of people spreading the coronavirus to each other in your workplace by touching a common surface is decreased by using contactless technology.  It may even be possible to recognize whether employees work productively or spend more time on cell phones using the automated contactless attendance system.

truMe Contactless Attendance Management Software

It is a touch less and a cloud-based Attendance Management System. As no hardware is required, it is cost-effective. Reports and notifications are sent to the admin on a mobile phone. truMe gives the employees multiple options of digital interfaces to mark attendance. Employees have to just press a button on the truMe app to mark attendance. The employee can also choose face recognition to mark attendance. Face recognition captures the live mode of the employee and records the geolocation. By preference, employer can also choose to install a tablet that reads the face of the employee when they enter and exit. It is suited to work from home option as well.  truMe attendance management system can be used by any company by registering online.

Another most fascinating feature of truMe contactless attendance management system is that it does not require hardware. The leave management is also taken care of by the app. It is driven by advanced analytics and provides insight into attendance trends in real time, emphasizing some who often put in overtime or deviate from set hours. truMe eliminates errors that can lead to complications at the end of the month and regulate difficulties. It converts a complicated process into an easy to record and maintain activity. It also has unlimited capacity due to the employment of the cloud. It blends with ease with your HRMS. It can also be customized to multi-factor authentication or to multiple interfaces. The admin has the flexibility to define the geo-fencing range. With such extraordinary performance, truMe is the best choice for your attendance management system.