Attendance App is an inevitable requirement for any organization. Companies use various methods such as biometric fingerprint registering systems or RFID scanners to record employee attendance. With the change in work scenarios, there is a greater need for an effective attendance management system that takes into consideration flexibility and hygiene.

This is where Contactless Attendance Management System comes in. These ensure better hygiene to prevent the spread of viruses and infections. Contactless Attendance Management System uses technologies such as face recognition software to register employee attendance. With minimal chance of proxy and greater levels of accuracy, contactless attendance management system is the cost-effective solution to a company’s attendance management needs.

Impact of Attendance Management System on Improving the Efficiency of Employees and Company

The digitalization of workplace and the latest work-from-home culture elicits the need for an efficient attendance management system. Attendance management can influence worker compliance and gives an insight into the employee’s work and movements. Commonly used methods for attendance management include biometric systems and paper registers.

Working hours, time offs, and compensation vary across companies and departments. This calls for an effective system that can accommodate the diverse categories and handle the growing workforce. With a digital attendance management system, companies can track these fine points and simplify employee management.

Employee efficiency is directly linked to their attendance and compliance with working hours. An efficient attendance management system boosts employee productivity, especially for remote and field workers. Greater employee efficiency improves the functioning and performance of the company. Employee attendance can be tracked using an Attendance Management System, thereby positively influencing the company and employee efficiency.

truMe

truMe is a global platform that offers cost-effective solutions in Identity and Access Management. Attendance App, Using technologies such as IoT, truMe brings security, privacy, and convenience to establishments through their services.

Some of the services provided by truMe are:

• Complete Identity and Access Management
• Contactless Attendance Management
• Visitor Management System
• Meeting Room Management System
• Vehicle Access Management System
• Contactless Access for Employees and Visitors
• Attendance Management for Remote Offices/Field Staff

Attendance Management System by truMe

truMe offers a Contactless Attendance Management System which is useful for managing employees in any working scenario, be it work from home, on site, or in office.

There are several factors that separate truMe Attendance Management system from the legacy systems which use Excel sheets, time clocks, or biometric systems. truMe addresses two crucial needs – the need to save costs and the need for a hygienic, contact-free method to manage employee attendance.

Both these factors join hands and give way for the Contactless Attendance Management System. There are a number of features that stand out in this AMS, and these are as follows.

• Cloud-Based Attendance Management System

A cloud based AMS offers numerous benefits, some of these being flexibility, ease of access, and cost optimization. It ensures accessibility from all devices, thereby enabling real-time attendance capture of all employees irrespective of their location. It is also optimized for browser integration, making it available in cases where an application cannot be used.

• Contactless Attendance Management System

There are several benefits to a contactless AMS, one of them being better hygiene and significantly lower probability of spread of infections. Employees can mark their attendance from their phone, thus personalizing the experience through digitalization.

• Seamless Integration

With multiple systems in place to monitor employees, their details, and performance, it is necessary to have an attendance management system that can be effortlessly linked to the central system. truMe AMS can be seamlessly integrated with any HRMS (Human Resource Management System), enabling better employee management and linking of data.

The organization can decide holidays, working days, and shifts for employees. Each of these can be defined for a particular location, office, or even an employee through this AMS. There is also the option to integrate with truMe Access Control System, which ensures that the door opens automatically as an employee marks their attendance.

truMe Attendance Management System can also be integrated with the Arogya Setu App. This is relevant to the current scenario and can record the status of employee at the time of entrance with regards to COVID-19.

• Interfaces

While traditional attendance management systems use biometric systems or Excel sheets, truMe Attendance Management System aims to provide a fail-proof method of marking attendance. Employees can register their presence with a simple click of a button on the truMe app. They can also use the face recognition method. Thus, the possibility of an employee missing out on attendance is reduced drastically as there are multiple ways of registering attendance.

• Geo-fencing

With truMe AMS, the Admin has the authority and flexibility to decide the location radius. The employee must be located within this radius to mark their attendance.

• Efficiency

Supporting an unlimited number of employees and transactions, this AMS provides Admins the flexibility and power to define various characteristics.

This AMS does not use any hardware, which mean employees can mark their attendance from the comfort of their desk through the truMe App. The lack of hardware significantly reduces maintenance and installation costs with a 99.99% uptime guarantee.

This attendance management system is efficient for usage with field staff as well, with the geo-location capture feature. As the employee marks their attendance, their location is captured and noted.

• Reports and MIS

truMe Attendance Management System includes a dashboard accessible to the admin, giving an insight into to various aspects of attendance data. This includes overall department attendance, average employee attendance, and hourly attendance among others. Admin receives real time notifications and reports regarding employee absences. A similar notification will also be transferred to the employee who failed to mark his attendance.

Leave management is also included under this AMS wherein an employee can apply for the leave and their supervisor can grant leave through the platform. The relevant information will be displayed on the dashboard.

• Flexibility

There are various ways in which you can use this AMS by truMe, and one of these is to use the truMe App. Employees can mark their attendance with just the press of a button. Once they do this, their location will be captured and reflected in the Attendance report.

Employees can also make use of the Facial Recognition software, where their phone analyzes their face and captures their location to mark their attendance. Another option available is to install a tablet in the office that will scan the employees’ faces as they enter and exit to mark their attendance.

• Admin Controls

The Admin has various controls over the AMS, which includes deciding the geo-fencing as discussed earlier. The Admin can feed in the working hours for the organization as a whole, department-wise, or for a particular employee. The AMS also allows Admin to map employees to a particular zone based on their department and location. Employees will only be allowed to mark attendance within their zone, unless Admin gives permission to do otherwise.

An Admin can be assigned for each location with controls over only that location. There will also be a Super admin with access to multiple locations at the same time. The Live Access View feature enables the admin to view the attendance being marked by employees at the exact location.

Security Features of truMe Attendance Management System

There are multiple levels of security in the truMe Attendance Management System.

• Location Level Security

There is a two-factor geo-fencing in place, which ensures that an employee can mark attendance only at their assigned Access Point. This Access Point is characterized by its latitude and longitude, in addition to the coordinates of the location.

An additional level of security is also in place through BLE, which ensures that an employee can mark their attendance only when in proximity of the beacon placed within the enterprise premises. If the enterprise is using the truMe kiosk app, employees can scan their QR or face only after entering the grounds.

• Network Level Security

All communications with the main server, location server, and app are RSA encrypted with SHA 256 hash. All API calls to truMe platform and truMe location server are http calls.

• Platform Level Security

Direct access to any server from outside will not be allowed. truMe uses AWS Virtual Private Cloud server to host the application and store all data.

• App Level Security

The app will not be made available on rooted Android devices. All user data on the application will be AES 256 encrypted.

Benefits of truMe Attendance Management System

• Touch-free attendance
• Geo-fencing: Admin decides the location range for employees.
• Real-time employee tracking
• Admin receives real time reports and notifications via the app.
• Employees can pick from App/QR/Bluetooth/Face recognition to mark their attendance.
• Seamless integrations
• Leave management is also available on the system.
• Unlimited users and transactions.
• Plans start for as low as INR 20 per user per month

Attendance App, The Contactless Attendance Management System by truMe uses advanced analytics and provides insights into the each employee’s attendance pattern, with special focus on frequent overtimes and diversions from work hours. There are features and functionalities ingrained in the truMe digital Attendance Management System that are integral to employee workflow. Along with easier management, it helps reduce hassles and raises productivity in the office.

The Contactless Attendance Management System is especially relevant to the current scenario where there is a need for greater hygiene and curb the spread of infections. This promotes a safer and healthier working environment. Once a complex and time-consuming process, attendance management can now become a hassle-free process with digitalization through truMe Attendance Management System.

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