Access Control System For Attendance management, It is the management of employee attendance to minimize downtime. It involves tracking the hours worked by each employee and can help increase efficiency and maximize output.

Attendance management boomed during the Industrial Revolution from 1700s to mid-1800s. Tracking the working hours became more important than ever as people started working for others instead of for themselves. Attendance management was then done through pen and paper.

Access Control System For Attendance, The revolution saw people working for 14 hours a day, and soon there was a need for standard fixed working hours. This led to the 8-hour workday idea along with overtime payment for employees. Tracking the working hours became important more than ever. The year 1888 saw the invention of the first mechanical time clock. This system used a time sheet and a black box, replacing the pen and paper system and took over attendance management at factories and manufacturing units.

As technology advanced, microprocessor time clocks came into the market in 1979. The smartcard-based attendance system was introduced by Tensor in 1991.  And then came the now ubiquitous finger-biometrics based system.

●     Finger Biometric Attendance Management System

Biometric attendance system uses the fingerprint of employees to mark their time of entry and exit. A fingerprint is unique to each person and is a commonly used identification method. Since a biometric system records the fingerprint of an employee to clock in their attendance, it eliminates the chance of proxy attendance.

There are two technological variants for biometric attendance systems. One of these is the commonly used image-based system. In this system, the image of the fingerprint is captured and stored. Coordinates from this image are mapped and compared the next time the employee marks their attendance. This simple technology is less accurate but cost-efficient.

The second variant is the capacitor technology. Used in larger enterprises handling sensitive information, this is a much more accurate biometric system. In this technology, the pressure points of the finger are mapped using coordinates and later compared at the time of attendance.

Since a biometric system stores peoples’ fingerprints, there is always a question of data security and privacy as fingerprints are unique and identify a person. This necessitates the need for greater safety measures as there is a risk of data theft.

●     Contactless Attendance Management System

Contactless Attendance Management System uses technologies such as “identity bound QR code” and face recognition software to register employee attendance. Zero chances of proxy, greater levels of accuracy, and cost-effectiveness make contactless attendance management system the ideal solution to a company’s attendance management needs.

Access Control System For Attendance, The absence of contact makes it safer and more hygienic. This is an especially useful feature in the wake of COVID-19. Biometric systems use fingerprints and require the employee to register their fingerprint by placing their finger on the machine. Since multiple employees use the same machine, there is a greater risk of infection spread through surface contact. Contactless attendance management is therefore the technology suited to the current scenario.

About truMe

truMe is a global platform that offers contactless and cost-effective solutions in Identity and Access Management. Using technologies such as IoT, truMe brings security, privacy, and convenience to establishments through their services. Unlike traditional platforms that heavily depend on hardware, truMe eliminates the need for hardware with cutting-edge technology.

Some of the services provided by truMe are:

• Complete Identity and Access Management
• Contactless Attendance Management
• Visitor Management System
• Meeting Room Management System
• Billed Spaces Management for Co-working Spaces
• Vehicle Access Management System
• Contactless Access for Employees and Visitors
• Attendance Management for Remote Offices/Field Staff

Contactless Attendance Management System By truMe

truMe provides a flexible Contactless Attendance Management System that can be used to manage employee attendance whether they work from home, in the office, or at site.

There are several factors that distinguish truMe Attendance Management system from the legacy systems which use Excel sheets, time clocks, or finger biometric systems. truMe takes into consideration two fundamental needs – cost efficiency and hygiene by avoiding surface contact which is especially of importance considering the pandemic situation.

There are a number of features that stand out in this AMS, and these are as follows.

• Contactless Attendance Management System

There are several benefits to a contactless AMS, the key advantage being better hygiene and significantly lower probability of infection spread. The attendance system is personalized through digitalization as employees can mark their attendance from their phone.

• Cloud-Based Attendance Management System

There are numerous benefits to a cloud based AMS, such as cost-efficiency, flexibility, and ease of access. A cloud-based system ensures accessibility from all devices and allows real-time attendance capture of all employees regardless of their location. It is optimized for browser integration thus ensuring availability in cases where an application cannot be used.

• Geo-fencing

The truMe Contactless Attendance Management System gives the Admin the authority and flexibility to decide the location radius within which the employee must be located in order to mark their attendance.

• Interfaces

Employees are spoiled for choice with multiple ways to register their attendance, which also reduces the probability of an employee missing out on their attendance. In traditional methods such as biometric systems, there are limitations to employees, which are avoided with the contactless AMS by truMe. Employees can register their presence with a simple click of a button on the truMe app. They can also use the face recognition method.

• Flexibility

There are various means by which you can mark your attendance in the AMS by truMe, and one of these is to use the truMe App. Employees can mark their attendance with just the press of a button, upon which their location will be captured and reflected in the Attendance report.

Employees can also use the Facial Recognition software, where their phone analyzes their face and captures their location to mark their attendance. Another option available is to install a tablet in the office that will scan the employees’ faces as they enter and exit to mark their attendance.

• Seamless Integration

Most large enterprises use several systems to monitor various employee characteristics such as their details, and performance. This necessitates the need for an attendance management system that can be effortlessly linked to the central system. truMe AMS can be seamlessly integrated with any HRMS (Human Resource Management System), enabling better employee management and linking of data.

The organization can decide holidays, working days, and shifts for employees. Each of these can be defined for a particular location, office, or even an employee through this AMS. There is also the option to integrate with truMe Access Control System, which ensures that the door opens automatically as an employee marks their attendance.

truMe Attendance Management System can also be integrated with the Arogya Setu App. This is relevant to the current scenario and can record the status of employee at the time of entrance with regards to COVID-19.

• Reports and MIS

truMe Attendance Management System contains a dashboard accessible to the admin, giving an insight into various aspects of attendance data. Overall department attendance, average employee attendance, and hourly attendance are some of the few covered in this dashboard. Admin receives real time notifications and reports regarding employee absences. A similar notification will also be transferred to the employee who failed to mark his attendance.

Leave management is also included under this AMS wherein an employee can apply for the leave and their supervisor can grant leave through the platform. The relevant information will be displayed on the dashboard.

• Admin Controls

The Admin has control over several aspects of the AMS, such as deciding the geo-fencing as discussed earlier. The Admin can feed in the working hours for the organization as a whole, department-wise, or for a particular employee. The AMS also allows Admin to map employees to a particular zone based on their department and location. Employees will only be allowed to mark attendance within their zone, unless Admin gives permission to do otherwise.

An Admin can be assigned for each location with controls over only that location. There will also be a Super Admin with access to multiple locations at the same time. The Live Access View feature enables the admin to view the attendance being marked by employees at the exact location.

• Efficiency

Supporting an unlimited number of employees and transactions, this AMS provides Admins the flexibility and power to define various characteristics.

This AMS does not use any hardware, which mean employees can mark their attendance from the comfort of their desk through the truMe App. The lack of hardware significantly reduces maintenance and installation costs with a 99.99% uptime guarantee.

This attendance management system is efficient for usage with field staff as well, with the geo-location capture feature. As the employee marks their attendance, their location is captured and noted.

 Why Choose truMe?

Access Control System For Attendance, There are several factors that establish the superiority of truMe Contactless AMS over traditional biometric systems, which are also the reasons for why you should opt for truMe. These are explored below.

• There is no hardware used, thus eliminating hardware related glitches, hardware replacement, maintenance and repair cost.
• No upfront cost.
• Biometric systems based on fingerprint scanning are unhygienic, especially given the current COVID-19 scenario. This elicits the need for Contactless Attendance Management System by truMe.
• App based interface enables multiple functionalities that are unavailable through biometric systems. Some of these include leave management and live employee location tracking.
• While biometric systems need the employee to register their attendance in person, truMe caters to all scenarios, be it employees working from home, in field, or in office.

Using advanced analytics, the Contactless Attendance Management System by truMe provides an insight into each employee’s attendance pattern, taking into consideration frequent overtimes and diversions from working hours. There are features and functionalities ingrained in the truMe digital Attendance Management System that are integral to employee workflow. It aids easier management, helps reduce hassles, and raises office productivity.

The Contactless Attendance Management System is especially relevant to the current scenario where there is a need for greater hygiene and curb the spread of infections. This promotes a safer and healthier working environment, unlike biometric systems with which you are always at risk of infection. Once a complex and time-consuming process, attendance management can now become a hassle-free process with digitalization through truMe Attendance Management System.