Flexible work arrangements are becoming increasingly popular. And why not! Who wouldn’t desire the freedom to decide where they work and how their schedule is structured? Workers have greater ability to arrange work around their personal lives, enhancing their work-life balance, because they feel in control of when and even where they work.

Employers use flexible work arrangements, which are currently the most desired job benefit, to attract and retain the best workers. Yet, a common concern among companies is the loss of accountability. But, implementing flexible scheduling at work does not imply that accountability is in jeopardy. To combat this, employers currently have a rising obligation to adapt to contemporary attendance management.

So how do you effectively balance flexibility and accountability in attendance management?

Let’s dive into the blog to know about it!

Benefits of Attendance Management in flexible work arrangements

Attendance management is becoming a more crucial requirement as companies move towards a contemporary remote work setup. Employers must now adjust to this expanding trend and create new strategies for tracking employee attendance while maintaining their standard levels of productivity and accountability. This is where attendance management comes into the picture.

Employee attendance, productivity, time-tracking, shifts and schedules, task management, payroll, and much more can all be aided by modern remote work monitoring attendance software. In fact, there are a variety of ways that employing attendance management software can be advantageous for you.

1. Increased productivity: Cut down on manual time sheets and automate other attendance procedures like manual check-in and absentee calculation. So, employees can fully focus on their high-priority tasks.
2. Better coordination and collaboration: Real-time data of where the employees are working from, what they’re working on, and whether they’re online so that managers can make team decisions with ease.
3. Smoother workforce management: Manage leave requests, time offs, overtime, etc. with ease without risking conflicting schedules.
4. Real-time reliable data: Access a centralized data system of all employees’ time tracking patterns with zero chances of human error.
5. Easy integrations: Integrate the attendance management tool with other project management apps to track time across all workflows.
6. Greater accountability: Let employees feel more responsible for how they spend their time and boost accountability across teams.
7. Optimized workflows: Easily monitor if certain employees are overworked and shift workloads between teams depending on reliable attendance data.
8. More effective payroll management: Without having to worry about manually completing timesheets, pay employees properly for the time they spend working and automate group payments. Important information like recorded work hours, vacation time, and shift schedules can be tracked with the aid of a remote work monitoring system. In order to ensure accurate payroll for every employee, managers can then refer to the attendance data while processing payments.

Ways of Balancing Flexibility and Accountability in Attendance Management

The present trend of flexible working arrangements necessitates the adoption of attendance tracking in order to be as easy as feasible while enabling efficient accountability. The attendance policy needs to be equitable and just. And, in the majority of cases, without needless paperwork. Also, it can be challenging to keep the attendance management system flexible and accountable. Here are some suggestions for lessening the effort:

1. Attendance policies: The first step to keeping accountability in a flexible work environment seems very simple: to draft a clear attendance policy and brief all employees about it.
2. Install a time tracker: A time tracking software can track how employees spend their time, when they take breaks, if they’re late to any shifts, and much more.
3. Add digital clock-in and clock-out: In a flexible work arrangement, it can be difficult to track when all hybrid employees log off for the day. So, the best solution is to introduce digital clock-ins to reduce the managers’ workload. This can also encourage employees to take accountability for their own attendance management.
4. Provide multiple ways to punch-in: This may include a web portal, physical time clock, and mobile app.
5. Geofencing feature: Geofencing options provide additional data to track employee location at clock in. Managers can receive alerts when an employee clocks in outside of a defined perimeter. Easy-to-read reports can help employers maintain accountability with accurate attendance data.

1. Having cloud storage platform: Automated collection of attendance data to a central location reduces the need for additional human resources and eliminates transcription errors. So, it’s a good idea to invest in a cloud storage platform.

Modern solutions that simplify the task are necessary if you want to succeed in a flexible working environment. You require tools that let your employees work whenever and from anyplace. However, you require management and control to maintain compliance, responsibility, and most crucially, accountability, productivity and development. One such option that satisfies all of your needs is truMe. These are some characteristics that set truMe apart from the competition:

1. 99% uptime guarantee.
2. No hardware. Hence, no maintenance or repairs required.
3. Cloud based attendance system for easier access and device compatibility.
4. Attendance registration is personalized and can be done from employee’s phone.
5. Unlike biometric attendance systems, it is contactless, promoting hygiene and curbing the spread of infections.
6. Easy to use – attendance can be registered with just a click on the truMe mobile application.
7. Multiple interfaces for attendance registration – mobile application, facial recognition software, and a kiosk that can be installed in the office to scan QR code or face upon entry.
8. Can be integrated with HRMS and Arogya Setu App to monitor employee’s health status.
9. Accessible across all devices.
10. Browser integration enabled for use through browser if app is not available.
11. Dashboard with attendance insights.
12. Includes a leave management system.
13. Exceptional Security – Network level, App level, Platform level, and Location level security.

Final thoughts

Flexible working is becoming more popular, which means you need to be extra vigilant with time & amp your attendance monitoring. To make sure that your productivity and work quality remain at the same level, investing in an effective employee attendance management system is recommended. truMe can drastically simplify attendance management and provide extra functionalities such as payroll support, productivity tracking, etc. It is an ideal tool for achieving a mix of flexibility and accountability when it comes to keeping track of employee presence.