What Is Hot Desking and Why Does Your Office Need It Now: 8 Thing You’re Forgetting to Do
Hot desking has become a staple of modern work-place amid the rise of remote work, open office spaces and shared coworking spaces. Desk Booking Software not only helps self-employed individuals and established companies stay productive and connected, it also allows people to work anywhere and anytime. While prices of commercial real estate soar, space in traditional offices generally remains underutilized as not all employees need to attend the office on daily basis. In such an environment, hot desking done right can reduce waste and save the organization hard earned money, while offering employees a better work environment that is more convenient and flexible.
Desk Booking software in India too have come a long way in last two years. First developed in the wake of the pandemic, desk booking software are being adopted fairly quickly by Indian companies.
What is Hot-Desking?
Hot-desking refers to an organizational workspace model in which desks are used ad-hoc by different people at different times. It is typically intended to reduce redundant office space in order to maximize space efficiency and minimize real estate risk. Hot desks can be installed in both private offices and coworking spaces. Flexibility associated with hot-desking is often cited as a way to increase employee innovation, while the social aspect is cited as a way to promote cross-disciplinary collaboration.
Why your office needs a Desk Booking Software?
While the introduction itself is sufficient to answer the question, here are a few reasons why your office needs hot desking:
- Better space optimization:
Companies with hybrid work cultures don’t typically have 100 percent of their employees in the office. Therefore, you should focus on finding ways to optimize the space you have. Using hot desks optimizes office space by removing assigned desks. Desks and spaces can be rearranged depending on the number of employees on a given day.
You can easily rearrange your desk space, divide a portion of the area into hot desks, and/or create an open collaborative area if your available space exceeds your workforce.
- Cost-effective:
A major benefit of hot desking is its ability to reduce real estate costs. A hot desk allows companies to maximize the use of existing office space, limit the number of desks assigned, and reduce their real estate portfolio or avoid expansion before it is necessary. In addition, convert previously fixed desks into hot desks and rent them out to improve ROI.
- Better employee relationships:
Working at a hot desk allows team members to meet colleagues they might not have otherwise had the opportunity to meet. As a result, existing relationships can be strengthened, new connections can be formed, teamwork can be promoted, and cross-departmental relationships can be improved.
- Improved collaboration:
Workplace collaboration and efficiency can be improved with hot desks. The flexibility of a hot desk model can allow projects to be scaled up and down quickly if needs change, without adding more real estate as needs change.
- Efficiency:
It is easier for employees to sit down, plug in, and start working without having to quibble over where to sit. Hot deskign allows an employee to book the desired seat well in advance by just a click of a button.
- Hybrid work flexibility:
Hot desking simplifies hybrid and flexible working. First-come, first-served flexible seating allows employees to arrive and get to work without having to reserve desks in advance or comply with set usage schedules.
- Employee satisfaction:
Increasing employee empowerment at work can have a huge impact on satisfaction levels. Employees have more choice and autonomy with hot desking because they can choose where they sit.
- Workplace cleanliness:
A cluttered desk distracts employees from their work, but hot desking alleviates that problem. In addition, employees are required to keep their desks clean, as they may not return to the same desk again.
The concept of hot desking and hybrid norm goes hand in hand. From supporting hybrid work to enhancing space utilization, reducing costs, and improving employee engagement, hot desk booking software serves both companies and their employees well. However, it is difficult to make it work well without the right tools.
The truMe Hot Desking solution offers more than just workstation booking – it allows users to book parking slots, lockers, vehicles, and other resources as well. With truMe Desk Booking Software, you can manage people and spaces seamlessly, making hybrid work a breeze.
What truMe Desk Booking System Ensures?
- Advance Booking:To reserve a workspace for the specified period, users can make an advanced booking from the truMe app.
- 2-way Communication:truMe’s app bridges the gap between users and workspace providers. Bookings are pre-approved by facility managers, so users experience a hassle-free booking process.
- Choice of Interfaces:truMe allows user to choose between three interfaces: QR scans, RFID readers, and face recognition for accessing the work station booked.
- Advanced Analytics:With truMe, you can access and analyze real-time data and get clear reports on allocation, access, and usage.
- Health Tracking: truMe enhances prevention of virus spread by monitoring COVID and many other health parameters live.
- Attendance Management: Employers can track all employees and people working at a particular time using truMe’s in-built attendance management system. Additionally, the app provides users with the option of ‘Access Control’.
Hybrid work culture is here to stay, and investing in smooth, easy-to-use desk booking software will pay off in the long run. As one of the best Hot Desk Booking Software, truMe is one of the most trusted names in the industry. Therefore, if you’re interested in trying out coworking/hot desking, you must check out truMe.