Best Attendance Management System, Everyone wants their employees to be productive, but when it comes to granting leaves, employers usually show hesitation. However, multiple studies have shown that leave helps employees to recharge and rejuvenate. Facilitating employees in leave managemetn enables them to sustain a healthy work-life balance.

Before going any further let’s discuss the leave management process of an organization; A leave management system within an organization is a set of processes and policies for managing time-off requests, such as vacation days, sick leave, medical leave, parental leave, and personal time. It determines how leave is requested by employees and approved by managers, as well as how it is tracked for payroll, balance, and other purposes.

Now we will discuss the reasons behind the employer’s hesitation in granting leaves.

It is mainly because of the tedious process of leave management and associated after-effects like payroll error etc. As the leave process is usually filled with a mess of paper forms or long email chains, poor leave tracking systems, complex outdated leave management processes, payroll errors, which can cause a situation of inevitable confusion and employee dissatisfaction. We can safely assume that a bad leave management system negatively affects the work culture of an organization and can also damage the brand reputation. But granting fewer leaves or assuming that doing only this will help is not a good idea at all. The main problem is the ineffective traditional methods of leave management.

Solutions to all these above-mentioned problems is a modern leave management system which is digitized, automated, and cloud-based. truMe is one such advance attendance cum leave management cloud based software solution, which makes the entire leave management processes user friendly and automated at the same time. We’ll discuss more about the role of truMe for better leave management in a later section.

What is an Attendance Management System?

 Leave and attendance management are complementary to each other. But firstly, what is an attendance management system?

Attendance management system keeps track of employee hours. It is the system organizations use to document the time their employees work, take leaves, work overtime and more. Accurate track of employees’ attendance is a very integral part of running a successful business.

truMe is one such premier cloud-based attendance management system in the market that aims to provide state of the art solutions to your every attendance management need.

Although, truMe is much more than just an attendance management solution. As it is fully capable of being a full time-leave management system that replaces outdated manual leave management processes and helps to automate the payroll process, simplifying clocking in and out, minimizes compliance risk, more customizable and increases labour productivity.

 How truMe Attendance Management Helps in Leave Management?

• Easy Handling

A common leave management challenge is the complexity surrounding it. Complicated and outdated processes only create unnecessary delay and cause employees to feel frustrated.

The process of employee leave typically entails filling out employee leave forms, chasing signatures, and waiting for managers approval, then notifying the HR department for payroll purposes, and logging employee records, which is not appealing.

Instead of having outdated processes companies can use leave management software like truMe to simplify and fully automate these steps. Employees can file leave requests online and managers/HRs can approve real-time on the truMe app itself. The approval process is fast, and the result is clear and visible to all the involved parties. This makes things more transparent and efficient for your employees.

• Customized Leave and Holidays

truMe empowers you (employee/admin) to customize leave and holidays according to your work calendar, which makes it a highly flexible leave management software, trusted by multiple enterprises, and able to cover even the most complex leave management requirements.

Organizations can define the annual holidays, working days for different departments, teams, branches, or even individuals. Employee and authorized admin can set, manage, and examine different leave management strategies, based on your organization’s needs and specifics.

• Manage Payroll Issues

Leave management and payroll goes hand-in-hand. Depending on company policy some employee leaves are paid (or partially paid), while others are unpaid.

Without a reliable strategy to track time off, companies run the risk of making payroll errors. This means they’ll waste time and money.

With truMe, companies can integrate the attendance and leave system with payroll and invoice features. It automatically estimates all absences into your payroll statements, making the payroll process short and painless.

• Automated Reports

There are huge numbers of employees working in a single organization and calculating all the data associated with employees working hours, leaves and finally payroll can be a headache. But, unlike conventional leave management systems, truMe AMS is truly automated, and offers instant smart reports with real-time visibility into employees’ working patterns.

Consequently, it can help in highlighting those who frequently take leaves and so are devoid of their scheduled tasks. Thanks to truMe such behaviour can be duly noted and timely rectifiable.

• Communicates Your Leave Policy

When an employee requires to take a leave of absence, maintaining a leave policy gives clarity and sets expectations. Conveying your leave management policy is important to prevent any misapprehensions.

With truMe, you can explicitly define holidays, the online leave process, working time for different departments or even an individual. This allows the admin to accept or deny leave requests according to their organization’s leave policy and arrange workloads without hurting productivity.

Also, truMe allows the admin to track employee leaves (or absentee), and in turn the employer can provide adequate incentive to employees with unused leaves.

• Shift Planning

With truMe admin has clear visibility of daily attendance, leave requests, overtime requests, holidays and working days etc. Accordingly, admin or manager can easily assign tasks, track shifts and manage the workforce with just few clicks. Thus, it ensures an adequate workforce availability for every task in hand.

• Ensure Compliance with Labor Laws

There are several government regulatory compliances of terms or conditions of employment. Example of some such regulation are;

1. As per the Factories Act 1948, an adult cannot work for more than 48 hours in a week and not more than 9 hours in a day.
2. An adult worker is entitled to annual leave duration of 15 working days and 20 working days for adult and young workers respectively.
3. Shops & Establishment Acts etc.

An employee has the right to paid public holidays and leaves such as casual leave, sick leave, privilege leave and other leaves.

Not complying with this can cause legal action against the violator (employer). Thus, you need to ensure that your organization complies with law.

The attendance and leave reports generated with the help of truMe are helpful in formulation of various compliance reports. These reports are in the areas of hours worked for a day and week, shifts worked on, overtime hours worked and information on days present and days when an employee has taken leave or absent.

truMe is all you need for Leave Management

 With truMe in place, organizations need not worry about their legal compliance, payroll, attendance and leave management processes. lt provides an easy-to-use online hassle-free interface that your employees and managers will love to use.

With truMe now you can define and customize the holiday and leave policy for your employees, manage workforce and more. For all these above discussed reasons we strongly recommend truMe as your next leave management system.

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