Best Meeting Room Management are an important part of daily corporate life. Every company needs to have conferences, gatherings, discussions on both the short term and long-term requirements of the business. These meetings may be held on different times during the day. However, sometimes these meetings clash due to the mismanagement and non-communication of necessary information across the organization. Only a limited amount of space can be dedicated to employee and managerial meetings. So, how does one setup these meetings so that everyone gets their work done?

We’ve got the answer for you. Over the years, Meeting Management Systems have been developed to facilitate effective use of office spaces to suit the different time and space requirements. A meeting room management system allows the meeting host to look at open spaces inside the organization and book the space best suited for their needs for a particular amount of time. This helps in effective usage of everyone’s precious time without any confusion.

However, if a tool has been developed, that means many companies may be looking into this field. So, which option would be the best? We just might have the answer for you. truMe Meeting Management System is probably the best choice for anyone looking for efficient meeting management. Let’s see why?

truMe – What is it and what does it do?

truMe is an IoT based Identity & Access Management Platform. It was founded by Pramod N Uniyal, Babu Dayal & Lalit Mehta, all three of whom have significant amounts of experience under their belts. truMe is an elegant and cost-effective solution to the various access related questions. truMe leverages a number of technologies to create a product that is extremely easy to use both for the establishments and the individual users. truMe is a state-of-the-art platform, which ensures great flexibility to write access rules, gives real-time visibility to access events and has in-built reporting & data analytics.

truMe is a great too for meeting room management due to its easy-to-use interfaces and detailed reports. The tool works in the following way:

• Authorized person sets up a meeting on Gmail/ O 365/ truMe app/ display tablet selecting a particular meeting room.
• A tablet placed just outside the meeting room shows whether the room is occupied, or a meeting is in progress. It also shows the schedule for the entire day.
• The tablet also has a camera, a dynamic QR code and a QR scanner at the bottom. These can be used to validate the authorized user and capture data of actual usage, if need be.
• truMe dashboard gives data on usage of meeting rooms across rooms/ offices/ locations.

This looks good. But what is it that makes truMe stand out from the crowd? What are the qualities that truMe possesses which makes it the best choice for a meeting management system? Let’s talk about it. Shall we?

What Makes truMe the Best Meeting Room Management Tool

• Maintains Decorum: truMe provides orderly, uninterrupted and productive use of the meeting room spaces in an effective manner which helps in maintaining decorum during the working hours of the organization.
• Multiple Booking Options: truMe provides option of booking meeting rooms on truMe directly or through existing email client – O 365/ Gmail.
• Live Booking Status: truMe provides meeting room booking and usage status on a tablet right outside the meeting room. Authorized employees can also book the available slot on the tablet itself.
• Multiple Entry Protocols: On need basis, the meeting room door can be controlled – only the person/s authorized for a particular time can open the door by scanning the QR displayed on tablet/ pasted on door. This prevents unnecessary ruckus inside the meeting room.
• Live Access: An admin has complete visibility on usage of the meeting rooms across office/ locations. Live updates keep the organization meetings as efficient as possible.
• Data Analysis: truMe provides data analytics and reports on need basis on different metrics as required by the authorized person.

truMe – What do we have to say?

It is no secret that meeting management systems are the requirement of every modern-day business. truMe Meeting Management System is one of the best choices that businesses can make for their operations. With efficient data handling, powerful software, foolproof security protocols and most important of all, economic pricing, truMe is fast becoming the preferred choice of corporates to manage their meeting rooms.

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