Best Visitor Management System (VMS) by truMe has been around for quite sometime now. It is a computerized software that records and tracks every visitor that passes through the gate of your organization. A VMS’s efficiency, durability and security specifications can make or break a visitor’s and organization’s day. Due to an increase in security requirements at different public places, Visitor Management Systems have seen many inventions and improvements.

One of the biggest users of Visitor Management Systems are Business Parks. Due to the large number of footfall that these office complexes see every day, VMS has become a necessity for them.

What are Business Parks Exactly?

A business park is a building that houses several offices belonging to different companies. It attracts hundreds and thousands of visitors daily. As such, a robust visitor management system is critical for a business park.

truMe, a global Identity & Access Management platform provides one such state-of-the-art visitor management system for business parks. It is an Identity & Access Management System that helps the client address all the issues related to safety of the office complex, without compromising the convenience and privacy of the visitors. Let’s take a deeper look.

Features of truMe Visitor Management System

Since security is the biggest point of contention in this industry, let’s talk about that first. truMe provides certain innovations to make the system more secure. Some of them are listed below:

• Controlled & secure access for visitors on the basis of pre-verified identity (phone number is OTP verified real-time, photograph taken, identity document scanned & stored), host employee has option to accept or decline the visit
• Tamper proof QR code printed pass for those visitors who do not have smartphones
• Real time visibility on a visitor’s entry & exit
• Access of unwanted elements can be blocked with the help of In-built Emergency Response System

In today’s world, time is one of the biggest assets for every person which is why we have made truMe as efficient as possible. We’re not going to waste your time or cause you any inconvenience. We promise! Here are some of our improvements to make the system more efficient:

• Unlimited number of users; unlimited number of transactions
• Building Manager (BM) has complete flexibility to devise access rules
• Power of analytics is available to the BM in real time
• BM can generate detailed access reports on the relevant parameters
• BM can customize reports
• No queues – No paperwork – No wait time – No friction
• Multiple contactless options to register visitors
• Live Access View to the security staff – at location or away from location
• Employees can invite their visitors, avoiding pressure on reception/ receptionist
• Complete privacy for the visitors

With so many features and benefits embedded into one software and that too at an economical price, truMe is fast emerging as leader in the visitor management solutions industry. But how does it help business parks? So, let’s talk about it a little bit.

How does truMe VMS help business parks?

Unlike any other software, truMe VMS offers certain benefits that are best suited for a business park. Let’s discuss different problems of business parks and talk about how truMe VMS solves them.

• Record keeping – Most of the times, it becomes difficult for the business park to keep track of all the visitors throughout aa particular period. However, truMe allows the Building Manager to keep record of identity of every visitor all the time which can be ascertained by BM on need basis.
• Untrained Staff – Even though every business park needs it, not every complex gets trained staff to manage and track data. truMe solves this problem by training the admin in managing the truMe platform and viewing/ generating reports etc. The security staff also receives training by the truMe team in how to operate Reception Module/ Self-registration tablets.
• Wired Connections – Most of the security tools in an office complex are connected through wires which makes it hard to manage them in case of a malfunction. truMe platform provides 100% online connectivity so that you don’t have to go through problems like this ever again. You may have to get a strong internet connection though.
• Timely Reports – truMe allows the Building Manager to take out necessary reports without any hassle. These reports can be used to devise several policies and actions by the store management.
• Security – Many people go in and out undetected from business parks. This happens due toa high footfall in these stores. However, with the installation of truMe, there are several ways with which you can keep track of every single visitor. Some of these ways are listed below:
  • The office can send an invite to the visitor in advance
  • An employee can invite her guest on truMe App
  • A visitor can register himself/ request for pass from his own mobile phone if he has truMe App
  • A visitor can register himself on “Visitor Pass” window at client’s website
  • A walk-in visitor can register himself on his own phone even if he does not have truMe App (by scanning a QR code at reception)
  • A walk-in visitor can register himself on a self-registration tablet placed at the reception

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