Importance of Attendance Management System in Organizations

Attendance App For Retail Store, Each organization must have an Attendance Management System for employees that needs to conform to the Fair Labor Standards Act timekeeping requirements. Attendance Management Systems allow you to calculate the hours of work for which employees need to be paid. This is especially beneficial if you have employees working on an hourly basis. You need to be able to calculate the exact wages you owe to your employees. Furthermore, you need to know whether you owe overtime wages to any employees.

If you have salaried employees, it provides visibility in terms of how often employees are working. Employees can record and document the time both at and away from business. You can monitor their working hours, even when they are not around.

Tracking employee time will also let you know if your employees are prompt and punctual. This only works in case you expect employees to document the exact time they enter or leave. This allows you to monitor if an employee tends to show up late or skip out early from work.

Attendance management also lets you keep track of how many days off employees use. This is critical if your business has a strategy that allows workers to utilize a specific number of sick or vacation days.

Attendance Management in Retail Stores

Retail stores are the part and parcel of the supply chain of almost all businesses and enterprises; big or small. As important the retail segment is for a business, Attendance Management at retail stores has its own set of problems. It is extremely complex owing to the large number of employees, varied store locations, inventory management, large customer base and various other factors. In this case, small mistakes can result in huge losses. Attendance App For Retail Store, To avoid such circumstances and improve overall efficiency of the retail chain, visibility is very important.

A retail store attendance system ensures efficient management and better visibility over employee working hours.

Must-have features of a Retail Attendance Management System

An efficient Retail Attendance Management System should consist of the following features: –

• User-friendly Interface: The system should be designed by keeping in mind the convenience of the end user, which is the retail staff. The system should not be too technical for the retail staff because that will directly affect their productivity.
• Easy to manage: The retail store attendance system should be easy to manage. The system should include features of real-time employee tracking and employee mapping should not get constrained by the distance of the user and the admin. The ease of fetching reports and data from the retail store attendance system further facilitates the admin’s work-life efficiency.
• Data and integration: An attendance system that uses latest technology such as machine learning and cloud must be implemented. In this way, there is no data or space-constraint and the system keeps learning and improving with smooth integration of old data.
• Maintenance costs: The technology should be such that it requires minimum to zero maintenance costs. The system should contribute to improving management with costing the store or chain as little as possible.

truMe Contactless Attendance Management System: A game changer

 Traditional Retail Attendance Management Systems usually include a biometric system which requires employees to punch in their fingerprints when they enter or leave their workplace. These systems are typically stand-alone devices that can only be used in limited capacities. They tend to be inefficient owing to various reasons such as glitches in the system cause due to hardware dependence, high installation and maintenance costs and are overall inconvenient for employees. Besides, they are not feasible for mobile workforce providing no real-time visibility and often have poor analytics and data tracking.

Attendance App For Retail Store, truMe has come up with a state-of-the-art solution which provides a cost-effective strategy to improve employee attendance visibility in a workplace.

 How does truMe work: Proposed solution

 Solution Module 1: –

• Employees must sign-up to access the admin portal which is available on both Web UI and app
• Choose one or more mode of attendances – with or without Face Recognition
• Employees must install truMe App on their phone; administration registers them
• Employees must press Attendance In/Out button on their app; In this process, their geolocation is automatically captured with an option to use beacon for geo-fencing
• Option of attendance through Facial Recognition System (FRS) is also made available both on app and on premises. (Android or iOS tablet/phone required for on-premises FRS option)

Solution Module 2: –

• Retail chain will have option of installing truMe Controller for access control
• A geo-location locked QR code will be placed at entry/exit points (on a tablet or print –paste)
• As an employee scans the location QR code from their App or scans their face, the door opens instantly, and their entry/exit is recorded

Features and Advantages

• Interface: Touchless, hygienic interfaces with multiple interface options such as App, QR, Face Recognition, phone biometrics. A touchless solution is not only important during the ongoing pandemic but will also prove to be a much-needed technology in the post-COVID world.
• Real-time features: Geo-location will be recorded at the time of attendance. The system will be equipped with real-time analytics to track employees working in different stores and provide immediate real-time reports and notifications to the management.
• Flexibility: Equipped to deal with distributed, mobile workforces with unlimited users and transactions.
• Cost and Convenience: No hardware installation required, saves upfront costs. The system is cloud-based which works on a pay-per-month basis model with optional control access to management if required.
• Efficiency: Provides the feature of individual employee or location to be put on watchlist. The system can be upgraded to multi-factor authentication or to multiple interfaces. Most importantly, it is integrable with all kinds of HRMS.
• Security: AES 256-bit encryption and data on cloud behind a firewall with end-to-end encryption ensures that data between truMe app, AGCs and server always travels in encrypted form and can be read only by the truMe application. All API calls to truMe platform as well as truMe Location Server are Secured HTTP calls (https). Direct access to any server is not allowed from outside with non-transferrable identity to any other device. The access to attendance data remains with the organization with no access to Mobico.
• Privacy: Unlike many applications, truMe neither has nor asks for access to data on user’s phone. truMe does not track or record user’s access history. User’s access details are available only to the organization at their location server (on cloud or on premises).

Owing to all of these features and advantages over traditional attendance management systems, truMe proves to be the perfect fit for all kinds of retail stores, particularly beneficial for chains with stores in multiple locations with need for both central & local visibility.

Get Free Trial for 7 days.