Myths Visitor Management System,  in recent years has become quite popular worldwide. Businesses of diverse capabilities and complexities are enjoying its benefits, which include convenience, better security, and cost saving. However, there are still several misconceptions associated with VMSs, which discourage some business owners from investing in having an automated visitor management system. Today, we’ll clear the air by debunking common myths about a visitor management system. Let’s find out:-

Myth 1: VMS is Only Meant for Security

Some big offices with multiple company tenants have a security guard in place at a reception area, who takes care of the several front desk duties. As such, most people tend to think visitor management is synonymous with office security. Yes, many threats come from people with bad intentions visiting the office, and a VMS helps the security team to combat the risks by keeping track of who is at the reception lobby and maintaining a record of each visitor. But one of the biggest perks of investing in a VMS is making a grand impression on your visitors. It tells how well the company is being managed, which ultimately creates a positive image. A VMS makes the check-in process pleasant and seamless, no matter who is managing the front desk.

Myth 2: VMS is a Luxury

Suppose you are managing a small business with conventional register sign-in at the reception desk. In that case, you probably think of upgrading to an automated management system more of a luxury, rather than a value-for-money investment. But this is not true as there are a plethora of downsides associated with the traditional visitor check-in process.

First of all, during the era of COVID-19, the exchange of pen to make an entry into the register by various visitors could spark a coronavirus spread in your office. A visitor management system involves the visitor scanning the QR code on the desk via their smartphone. The visitor fill-in form opens in their smartphone, where the visitor has to provide their necessary details. You can include questions such as have you been to any country/state in the last two week, which is affected by COVID-19? Have you been in contact with someone infected with COVID-19? It ensures the safety of your employees.

Secondly, a smart visitor management system will certainly impress your potential clients.

In the end, to avail the many perks of a VMS, you need to do your research to pick a visitor management solution that perfectly suits your business needs and requirements. Compare multiple systems, weigh their features to make a thoughtful decision. Try to go for a contactless system, where visitors can be invited in advance and walk-in visitors can register themselves on an App such as truMe or on a form that opens in their phone itself.