5 Features In Visitor Management, Office spaces are getting bigger and harder to manage day-by-day. But with frequent or rather continuous technological upgrades, and solutions being provided for the smallest of problems, there is nothing that you cannot manage. With a growing focus on the overall user experience, new systems are becoming more and more hassle-free.  This is true even for state-of-the-art Visitor Management Systems, which are now replacing legacy systems.

Now, what’s that?

A Visitor Management System records the mandatory information about visitors which will help an organization in unimaginable ways. The system is installed for visitors and guests, who are allowed access under supervision. At the same time, it is guest-friendly, their privacy is assured. and they are easily assisted with this tech. They don’t have to have to wait in the queue for their turn at the reception of your office. VMS is naturally not limited to visitors or guests, it also comes in handy with the employees, like having urgent meetings or being aware of their presence. Figuring out what features a VMS should have can be hard but we are here to make it easy for you-

1. Cloud/Privacy- Earlier visitors had to carry a hard copy of their identity and its copy had to be submitted, which led to a breach of privacy and identity thefts. But with VMS, your documents are safe and sound, as all of your information is stored digitally. This increases the credibility of the organization and the data is also secure. This feature comes in handy during times of emergencies when frequent visitors are to be informed.

2. Biometrics/Simplify- VMS simplifies the system of check-ins as it is designed to automate this process. This feature helps the host to pre-register their guests just to skip the hassle of registering them while they arrive, hence speeding up the process and saving time. It also reduces the manpower that the company has to use for the process.

3. Visitor Identification-  In the old systems, it was hard to find if a visitor is a new one or someone who’s visiting again. But with current improvements, a visitor can be easily identified which also helps in figuring out the purpose of their visit and saves the time of both parties.

4. Updated- The new technology has made the lives of millions easy with this feature. Whenever there is a new update the software updates itself automatically, thus saving time and expenses of the organization. This increases the scalability of the office as various updated systems can be installed at different locations.

5. Report- As VMS stores all the information and makes a report about the visitors, it is easy to track them down for future meetings. The report includes all their information, beginning from their check-ins to their addresses. This is beneficial for both parties, as organizations can easily track down their visitors and visitors feel important, thus increasing their loyalty.

These are 5 Features In Visitor Management , can we throw the logbooks from our receptions and not burden our employees with managing the visitor/guest manually when VMS can easily automate and simplify it for us?